Jobs for People with MS: National MS Society

POSITION SUMMARY

We are seeking a detail-oriented and organized HR Coordinator to join our team at Truxedo. The HR Coordinator will play a critical role in supporting the HR department with various administrative and HR-related tasks. The ideal candidate will have excellent communication skills, a strong understanding of HR practices, and the ability to manage multiple priorities in a fast-paced environment.

CORE FUNCTIONS

• Respond to inquiries from employees about a range of employment-related issues.
• Process timekeeping weekly and submit timekeeping records and payroll exceptions to Corporate Payroll for processing in an accurate and timely manner.
• Direct phone and email inquiries to the appropriate HR group, ensuring responsive customer service.
• Prepare monthly birthday cards and birthday/anniversary posting notices.
• Support, develop, and coordinate internal communications for Human Resources.
• Track and report monthly headcount, organizational charts, and other brand and/or organization HR metrics.
• Conduct orientation with new hires and support the onboarding process.
• Schedule meetings, coordinate HR events, and maintain agendas and meeting notes.
• Maintain compliance postings.
• Verify and maintain I-9 documentation.
• Process FMLA paperwork and assist in administering leaves of absence.
• Maintain employee records and HR files (payroll, benefits, time off, medical, HR general).

QUALIFICATIONS and REQUIREMENTS

Education and Experience

• Associates degree in a related field related to human resources preferred.
• 1-2+ years of experience is required; may include HR internship.

Skills, Abilities, and Knowledge

• Demonstrates problem-solving skills, with the ability to work independently and handle projects with limited supervision.
• Ability to multitask and adapt in a fast-paced environment.
• Advanced proficiency and accuracy with Microsoft applications and data entry. Strong Microsoft Excel and PowerPoint experience required.
• Knowledge of HR-related employment law and regulations.
• Ability to build and maintain relationships cross-functionally and across all levels of the organization.
• Driven to achieve business results, create and manage timelines, and achieve deadlines.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills. Internal communication experience is highly desirable.
• Ability to display good judgment, discretion, and confidentiality.

Travel

• Travel is not required for this role.

COMPETENCIES

• Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments. Completes tasks on time or notifies the appropriate person with an alternate plan.
• Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Balances team and individual responsibilities; Exhibits objectivity and openness to other views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

SUPERVIS R RESPONSIBILITIES

• This position has no supervisory responsibilities.

PHYSICAL REQUIREMENTS

• This position is subject to sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involved sitting most of the time. Walking and standing are required only occasionally.

Physical Activities

• This position is subject to the following physical activities: talking, hearing, and the use of hands, wrists, or fingers in repetitive motions.

Visual Acuity

• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (including inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes.

Working Conditions

• This position operates in a professional office environment. This role routinely uses standard office equipment.
• We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.