Job Information
AAA Mid Atlantic Auditor, Cash Receipts in Wilmington, Delaware
AAA is hiring for a Cash Receipts Auditor to join our team! This position ensures the integrity of cash receipts and agent invoicing information that interfaces to the general ledger, addresses errors and makes corrective actions to ensure financial statement integrity. The Cash Receipts Auditor responds to and trains the front office Travel Services staff so the agent-driven invoice system that translates directly to the general ledger is accurate to assist Travel Services management with reporting and planning purposes.
At AAA, your success is our success. What we can offer you:
A competitive salary, commensurate with experience
Annual Merit Increase Eligibility
Comprehensive health benefits package
3+ weeks of paid time off accrued during your first year
401(K) plan with company match up to 7%
Professional development opportunities and tuition reimbursement
Paid time off to volunteer & company-sponsored volunteer events throughout the year
Other benefits include a free AAA Premier Membership, Health & Wellness Program, Health Concierge Service, Life Insurance and Short Term/Long Term Disability
What You'll Do:
Prepare reconciliations daily in order to meet strict weekly deadlines to accurately close and post a Store deposit within a 2-day business standard. Verify the integrity of invoicing to cash receipts posted to determine mathematical compliance and integrity/validity of agent invoicing.
Prepare manual check requests (i.e. refunds to clients, recall commission to vendors), create refund invoices, enter refund invoices into centralized log for communication to TSS, verify that funds received justify check request sending out funds.
Use procedures to assist in reconciliation of cash concentration account monthly if their daily procedures did not retain a 100% accuracy level.
Process cash receipts via Globalware back office software posting daily. Verify all work received by Store is complete. Interpret travel inventory and compare it to cash receipts. Further verify: cash receipt integrity, that the invoice needed to post cash receipt interfaced properly and that the invoice needed to post cash receipt has correct dollar amounts to result in accurately relieving A/R or A/P.
Prepare emails to be used by Store management as a training tool to elicit timely answers from Store to close deposit within 2 days standard.
Contact Travel Agent and Store management via email daily when/if: cash receipt integrity is questionable, invoice needed to post cash receipt does not interface at all or properly, or invoice needed to post cash receipt has incorrect dollar amounts that would result in A/R or A/P discrepancy.
Assist Travel Services Support daily to train Agents to invoice sales accurately.
Create offsetting invoices whose debits and credits appropriately relieve remaining balances from invoices closed by their cash receipt postings.
Meet weekly deadlines to accurately close and post a Store deposit within a 2-days business standard to accommodate timeliness, accuracy and integrity within the confines of A/R and A/P standards, and cash concentration reconciliation standards.
Compare/reconcile Globalware deposits posted to intercompany MJV to assure cash reconciliation integrity. If the deposits vary from the MACRO, that discrepancy must be followed through and adjusted at time by communication with cashier personnel in A/P, or by creating appropriate entry in Globalware or by creating appropriate MJV with supervisor.
Create documentation if there is no invoice or the cash receipt leaves a balance on the invoice.
Demonstrate understanding of the direct impact of forms of payment, dollar amount locations and entries, and the impact on the G/L interface in order to create an accurate entry. Determine if the invoice they create impacts sales, agent commission and Store revenue, just Store revenue or a Store expense.
Reconciliation at month end: Research and correct the reconciling entry after financial reporting performs monthly reconciliation if any discrepancies in the MACRO are not captured during the month.
Manual Check Process (i.e. refunds to clients, recall commissions to vendors): review/process manual check requests within 24 hours of receipt with accuracy and completeness. Verify that funds received justify check request sending out funds. Communicate with Store management via email to clarify questions resulting from incomplete or incorrect information.
Identify trends within district and store for invoicing discrepancies and exceptions.
Coordinate refund procedures.
Minimum Requirements:
Associates Degree with 1 year related experience in accounting or an equivalent combination of education and experience.
Excellent PC, internet & Microsoft Excel skills
AAA Club Alliance (ACA) is an equal opportunity employer.
Our investment in Diversity, Equity, and Inclusion:At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals, regardless of race, color , gender, identity, veteran status, sexual orientation, physical ability or national origin, to apply.
Job Category:
Accounting
Work from home or Remote positions primary residence must reside within the footprint that AAA Club Alliance Inc. operates. Our club is located in Washington DC and 13 states including Connecticut, Delaware, Indiana, Kansas, Kentucky, Maryland, New Jersey, Ohio, Oklahoma, Pennsylvania, South Dakota, Virginia, and West Virginia.
AAA Club Alliance is the result of AAA Mid-Atlantic, AAA Allied Group, AAA Oklahoma/South Dakota, and AAA Ohio Automobile Club joining, now representing nearly six million members in 13 states and Washington, DC. We’ve created an environment where you can look forward to coming to work and interacting with compassionate people who enjoy what they do and love supporting their team.
We’re dedicated to keeping our Associates fulfilled and helping them feel secure. With such a diversity of products and services, our Associates have the opportunity to fulfill customer needs while advancing their own career. So that leaves one question, are you ready to make a difference? (https://cluballiance.aaa.com/about/careers?pcrdl=true)
Are you being referred to one of our roles? If so, ask your connection at AAA Club Alliance about our Employee Referral process!
We recognize that you don’t stop being a parent, caretaker, pet owner, or student because you’re at work. We give our Associates the option to customize their experience in order to suit their individual needs and interests. We offer a wide array of benefits that give our Associates piece of mind– even after retirement. You can view our virtual benefit fair here. (https://www.virtualfairhub.com/AAAClubAlliance/public/welcome)
AAA Club Alliance complies with federal, state and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please direct your inquiries to jobs@aca.aaa.com.