Jobs for People with MS: National MS Society

Description

We are offering a role in the local government sector located in West Palm Beach, Florida, for an individual skilled in administrative tasks. The job function will involve diverse yet crucial duties that ensure smooth daily operation within the office. This role offers an employment opportunity, ideal for individuals seeking to make significant contributions to public service within a dynamic and fast-paced work environment.

Responsibilities:

• Perform a variety of routine and complex secretarial duties ensuring efficiency in all administrative operations.

• Respond to records promptly and accurately, ensuring all data is up to date and accessible when required.

• Manage incoming phone calls and emails, providing timely and detail-oriented responses.

• Greet walk-ins and guide them as necessary, ensuring a welcoming and efficient visitor experience.

• Process mail in an organized and timely manner, ensuring all correspondence is directed to the appropriate personnel.

• Maintain schedules meticulously, coordinating appointments and meetings to ensure smooth workflow.

• Assist in preparing budgets, ensuring financial resources are effectively allocated and tracked.

• Manage inventory and order office supplies as needed, ensuring the office is well-stocked and functional.

• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform administrative tasks and maintain records.

• Schedule appointments, ensuring all parties are well-informed and prepared.

Requirements • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

• Experience in handling inbound and outbound calls in a timely and efficient manner

• Proven customer service skills with the ability to resolve issues and maintain strong customer relationships

• Demonstrated ability to perform data entry tasks with high attention to detail and accuracy

• Experience in managing email correspondence and ensuring timely responses

• Ability to schedule appointments, manage calendars, and coordinate meetings

• Experience working in local government or similar administrative roles would be a plus

• Strong organizational and multitasking skills with the ability to prioritize tasks effectively

• Excellent communication skills, both written and verbal

• Ability to work independently as well as part of a team

• High school diploma or equivalent required, further education or qualifications in administrative tasks would be advantageous

• Must have legal right to work in the location of the job.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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