Job Information
State of Indiana Head Procurement Agent in West Lafayette, Indiana
Head Procurement Agent
Date Posted: Jul 2, 2024
Requisition ID: 446049
Location:
West Lafayette, IN, US, 47906
Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Veterans' Home:
The Indiana Veterans' Home is located in West Lafayette, Indiana. Originally created to care for veterans of the Civil War, the Indiana Veterans’ Home welcomed its first resident in 1896. Located on 250+ acres in West Lafayette, IVH is a full-service care facility offering a complete array of services for residents.
"The mission of the Indiana Veterans' Home is to honor Indiana's veterans and their spouses by providing the highest level of care in a therapeutic home-like environment, enhancing health and yielding optimal quality of life. To do this and meet the unique needs of these heroes and their families, we deliver compassionate and comprehensive skilled care while integrating arts and cultural programming and preserving the rich history of the Home."
Role Overview:
The Purchasing Administrator 1 serves as the Head Procurement Agent for the Indiana Veterans' Home. Serves as the subject matter expert for PeopleSoft Financials eProcurement, Purchasing, Sourcing, and Supplier Contract Management and provide technical support to IVH buyers and accounting staff. The Indiana Department of Administration Delegation of Purchasing Authority Program (DPAP) Certification or ability to obtain within 30 days of hire is required. Attention to details, confict resolution, negotiation, and mediation skills are desired.
Salary Statement:
The salary for this position traditionally starts at $59,800.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
Provide administrative oversight of both automation-related and traditional contract services.
Purchase on behalf of the agency within a pre-determined delegation authority and consistent with agency purchasing and procurement laws, rules, regulations, and procedures.
Maintain a substantial file system covering all services or items contracted for by the Agency.
Perform vendor bid/quote evaluations to determine most responsible and responsive vendor for purchase process.
Analyze vendor performance issues regarding contract administration
Apply State-described vendor percentage preferences to purchases.
Negotiate, execute, and administer contracts, QPA Agreements and amendments
Communicate with staff and outside vendors as necessary to solve problems, address complaints, and facilitate the timely processing of purchases.
Document fully and accurately all purchase processes for auditing purposes.
Ensure that all procurement-related documents are completed fully and accurately.
Act as a resource to provide guidance and assistance for agency procurement agents concerning procedures, policies, and regulations governing all purchasing and contract activities.
Troubleshoot agency functional issues in PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management.
Establish and maintain assessment criteria according to current procurement rules and statute.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
Broad knowledge in contracting, requisitions and purchasing/procurement, accounting, business administration, fiscal management, or related experience.
Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms.
Extensive knowledge specific to overseeing and managing contracts.
Effective communication skills.
Broad knowledge and advanced proficiency with E-Procurement management system and ability to use the Microsoft Suite software.
Expertise with general project management including financial management, and conflict management.
Ability to negotiate contracts and bids.
Inter-personal relationship skills are a must, and strong communicators with positive attitudes will be most successful in the established work environment.
Ability to maintain confidentiality.
Eligible to be bonded and ability to accurately handle financial documents.
You must satisfy the following requirements to continue employment:
- Required to take initial Indiana Department of Administration Purchasing and Procurement training and to attend any further required training
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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