Job Information
Stantec Project Coordinator in WATERLOO, Ontario
Project Coordinator - ( 240002E1 )
Description
Our Buildings Group offers services for all phases of the project life cycle, from pre-project planning through detailed design, construction, to decommissioning. This is where great ideas and rewarding careers are built. Exercising creativity and ingenuity, our team develops unique solutions in building technologies, energy, and environmental performance. Our professionals deliver innovative, integrated, and practical solutions to complex problems. Comprised of industry process experts, engineers, technologists, architects, as well as occupational health and safety professionals, we provide career opportunities as unique as you are.
Your Opportunity
Our Waterloo office has an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.
The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.
Your Key Responsibilities
In this position, you will be responsible for diverse functions that include but are not limited to the following:
Assist the Project Manager in the execution of their duties as may be required from time to time.
Provides support to project management and team members.
Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
With direction, prepares required project set up documentation.
Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
Monitor project financials with Project Managers on a weekly basis.
Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
Assist the Project Manager in identifying and communicating deviation from project scope of work
Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
Monitor adherence to key Quality Assurance requirements and documentation
Ensure that document reviews are scheduled, completed and well documented.
Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.
Qualifications
Your Capabilities and Credentials
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
Customer Service mentality when working with both internal and external people.
Consistent drive to improve own knowledge and capabilities.
Willingness and aptitude to learning on the job and in formal settings.
Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
Must be detail-oriented, and resourceful.
Ability to be persistent when needed.
Prior knowledge of documentation / revision control is preferred.
Prior work in documentation control / project assistant role is a plus.
Must be able to successfully work both collaboratively and independently.
Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
Proficiency in Microsoft Project is considered an asset or desire to learn.
Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
Ownership of quality and accuracy of own work.
Formal training in Project Management principles will be considered an asset.
Previous experience with financial documents, including budgets is a plus.
Excellent verbal and written communication skills.
Drivers license with access to a vehicle.
Education and Experience
Minimum of 5 years’ experience in a coordination role in the construction industry.
Recognized relevant college diploma or university degree.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : Canada-Ontario-Waterloo
Organization : BC-1615 Buildings-CA Ontario West
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Jun 12, 2024, 3:05:10 PM
Req ID: 240002E1
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
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