Jobs for People with MS: National MS Society

Secretary Specialist - Maine State Prison

Warren , Maine , United States | Correctional Services | Full-time

Apply by: July 1, 2024

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Secretary Specialist – Maine State Prison

Code:6586

04000-3520

Grade: 20

Pay: $45,697.60 - $63,190.40 annually

There will be a 3% across the board general salary increase effective June 30th, 2024.

Open: June 14, 2024

Close: July 1, 2024

Maine Department of Corrections (MDOC) is destigmatizing corrections for the betterment of all Maine communities. Through the ‘Maine Model of Corrections’, we promote the safety of our staff, clients and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justice-involved residents and clients with the skills they need to become contributing members of society, including treatment, education, and job training.

Maine State Prison is seeking qualified candidates for Secretary Specialist in Warren. The is an executive level paraprofessional work supporting the Command Staff as well as MSP’s Executive Team by providing advanced administrative support the requires in-depth knowledge of accompanying processes and procedures. This position provides assistance in the development, implementation, and/or management of programs and policies at the statewide level for a department, board, or commission. Work consists of advanced secretarial and paraprofessional support services requiring a proficient knowledge of office processes and administrative functions. Responsibilities require the use of independent judgment, initiative, and decision-making on complex administrative matters.

We are committed to rebuilding lives and are searching for great team players, with a professional attitude and well-developed integrity and ethics, to join us in this mission.

MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work that demonstrates

• 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies;

  and -

• 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.

  Background and fingerprint checks are required for this position, to obtain permissions to use Fox Messenger for warrant checks.

  Responsibilities:

  As a Secretary Specialist, you will Provide administrative assistance to the Command Staff / Executive Team, assisting with all aspects of the functioning of the office.

• Respond to staff inquiries, public communications, resident and client communications and other stakeholder communications, on behalf of the Command Staff / Executive Team;

• Coordinate legislative communications and activities for the Command Staff / Executive Team;

• Has knowledge of contract negotiations recommendations, documents related to negotiations, deals with HR / Personnel matters;

• Coordinate, attend, and lead follow-up to Departmental meetings and high-level project initiatives;

• Manage the day-to-day office functions for the Command Staff / Executive Team, including travel, purchasing, scheduling, and other logistical functions;

• Conduct sensitive research into key corrections areas, including best practices, operations and training, and provides professional reports on research results;

• Develop and delivers presentations, reports, and handouts for DOC meetings, stakeholder meetings, and legislative meetings;

• Serve as the liaison between the Command Staff / Executive Team's office and the offices of facility and division CAOs;

• Lead and coordinates professional development opportunities for DOC staff.

  KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of the principles of organization.

• Ability to compose, review, and edit complex and/or technical business correspondence.

• Ability to effectively present information to individuals/groups.

• Ability to analyze solutions, reach logical conclusions, and make sound recommendations.

• Ability to apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.

• Ability to understand and promote management goals as they affect day-to-day and long-term operations.

• Ability to effectively plan and adjust work operations to meet planned and unexpected change.

• Ability to effectively represent the organization at internal and external meetings.

• Ability to administer and/or oversee scheduling systems.

  Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

  Benefits of working for the State of Maine:

  No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State contributes the equivalent of 18.21% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

• State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

  Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

  There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

  As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

  If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

  Thinking about applying?

  Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.