Job Information
State of Wyoming Office Support Specialist I 2025-00934 in United States
Office Support Specialist I 2025-00934
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Office Support Specialist I 2025-00934
Salary
$18.56 Hourly
Location
Torrington, WY
Job Type
Permanent Full-time
Job Number
2025-00934
Department
Department of Corrections
Division
Wyoming Medium Correctional Institution
Opening Date
04/04/2025
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS05
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Wyoming Department of Corrections contributes to public safety by exercising reasonable, safe, secure, and humane management while actively providing offenders opportunities to become law-abiding citizens.
The Wyoming Medium Correctional Institution (WMCI) is located in Torrington, WY, and is specifically designed to serve as the main intake and assessment center for male inmates. It serves as a primary education and treatment center for inmates identified as requiring high levels of protective custody and medical, mental health, dental, substance abuse, life skills, cognitive/behavioral, and/or sex offender treatment services.
This position will work primarily with the maintenance department and will report to the Skilled Trades Manager. This position will be responsible for basic clerical duties, data entry and reporting of work orders using the AIM Work Order system, tracking and reporting quarterly, semi-annual, and annual inspections, collecting, filing, and reporting on correctional audit standards, completing purchase requisitions, tracking purchases and may assist in managing inmate time cards.
Human Resource Contact: Jessica.nielsen@wyo.gov/ 307-532-6613
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.
Performs executive-level administrative and support duties.
Manages the day-to-day operations of assigned programs, projects, or functions between a variety of sources as well as the office maintenance and inventory.
Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff, the public, or other government entities.
Assists staff; monitors/reviews quality of work; assists with scheduling; provides technical assistance and training.
Plans, coordinates, and facilitates meetings.
Review documents, files, records, etc. to determine action to be taken.
Resolves some light computer/network problems.
Responsible for program integrity assurance.
Provides a review and evaluation function to ensure that compliance issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
Develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.
Request and receive bid quotes, researching and resolving issues with vendors.
Maintains database information.
Creates and edits reports & documents for management.
Manages schedules and timelines for managers.
Management and oversight of all office equipment and supplies.
Responsible for processing, maintenance, and quality control of records and documents.
Compiles vital information.
Coordinates program functions between a variety of sources.
May assist with general maintenance tasks and also escort contractors within and around prison grounds.
Responsible for ensuring a safe and enjoyable workplace, including participation in initiatives designed to promote a positive work environment.
Qualifications
KNOWLEDGE:
Knowledge in applicable computer applications.
Knowledge of records processing and maintenance procedures and systems.
Knowledge in the preparation of complicated documents.
Knowledge and understanding of the agency, and each respective division/program.
Knowledge of investigating alleged non-compliance.
Knowledge of project management.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis
Walking on cement floors on an occasional to regular basis
Walking up and down stairs on an occasional basis
Stooping, bending, kneeling, crouching on an occasional basis
May work outdoors in a variety of weather conditions
Reaching on a regular basis
Typing/Repetitive motion on a frequent basis
Talking/hearing on a frequent basis
Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing a computer terminal, or extensive reading.
Pre-service training is required.
NOTES:
FLSA: Non-Exempt
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking, carrying, possessing or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage, and harassment, and the elimination of prison rape.
Successful Applicants for employment must pass a background/reference check, medical evaluation, and drug test prior to appointment.
WDOC has a strict dress code policy to includes standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacation and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 Deferred Compensation Program, longevity pay, and opportunities for advancement.
Supplemental Information
080-Wyoming Department of Corrections - Wyoming Medium Correctional Institution
Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!