Job Information
San Mateo County, CA Administrative Assistant I – Coyote Point Marina (Open and Promotional) in United States
Administrative Assistant I – Coyote Point Marina (Open and Promotional)
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Administrative Assistant I – Coyote Point Marina (Open and Promotional)
Salary
$6,368.27 - $7,961.20 Monthly
Location
County of San Mateo, CA
Job Type
Regular
Job Number
E029BK
Department
Parks Department
Opening Date
06/25/2024
Closing Date
7/8/2024 11:59 PM Pacific
Description
Benefits
Questions
Description
The San Mateo County Parks Department is seeking qualified candidates for the position of Administrative Assistant I for the Coyote Point Marina. Under general supervision, the Administrative Assistant assists management and Administrative Assistant II personnel in such activities as answering and making phone calls; customer service; procuring goods and services; basic accounting; reviewing and providing recommendations to improve department policies and procedures; managing records and data; implementing new systems; and performing administrative work as required.
The ideal candidate will have:
Exceptional communication skills, both verbal and written.
Ability to provide excellent customer service to both internal (departmental) and external customers.
Proficiency in using modern office technologies and equipment.
Advanced proficiency with desktop systems, database management, and the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Excellent problem solving and resourcefulness skills.
Ability to manage a large and varied workload with changing and conflicting deadlines.
Proven organizational and time management skills and the ability to meet deadlines and handle time-sensitive matters.
Strong analytical skills and have keen attention to detail.
Ability to produce quality work under fluctuating workloads with minimal supervision.
Proven ability to exercise a high degree of discretion, exercise good judgment, and maintain confidentiality.
Ability to establish and maintain effective working relationships with other personnel and the general public.
Ability to work in a team environment and interact positively with a variety of people in different situations.
Examples Of Duties
Duties may include, but are not limited to, the following:
Answering and making phone calls regarding berth rentals, fee payment, marina operations and general questions or issues.
Providing face-to-face customer service to Marina tenants and Park visitors.
Depositing revenue into the correct accounts using the County of San Mateo’s financial system.
Managing the Marina’s tenant database.
Improving administrative processes.
Assisting in preparation and tracking of the divisional budget.
Assist in the development and installation of management improvements and practices through research and analysis.
Prepare or assist in the preparation of operating manuals and organization and workflow charts.
Provide comprehensive customer service to Marina tenants.
Prepare and/or review contracts and purchase orders.
Prepare or assist in the preparation of narratives and performance reports.
Prepare and submit grant applications.
Assist in overseeing general office and business management services, including the maintenance of auditing, accounting, and budget controls on a level not requiring the qualifications of a professional accountant.
Confer with others on a variety of administrative matters and is responsible for the proper and efficient functioning of the office and enforcement of rules and regulations thereof.
Perform such responsible work as approving, checking, auditing, and verifying various records and reports.
Make recommendations for improvement in office procedures.
Assure cordial and efficient relations of office and field staff with the public.
Perform related duties as assigned.
Qualifications
Knowledge of:
Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures.
Modern office methods and equipment.
Skill/Ability to:
Learn quickly the laws governing the operations of the department.
Interpret laws.
Good judgment.
Get along well with others.
Plan, organize, and supervise the work of subordinates effectively.
Work well without close supervision.
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Graduation from an accredited college or university, with a degree in Public Administration, Accounting, Political Science, Business Administration or related field OR four years of responsible administrative or supervisory clerical experience which has included bookkeeping or sub-professional accounting duties.
Application/Examination
Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date will receive five points added to their final passing score.
All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Monday, July 8, 2024 at 11:59 p.m. PST
Application Screening: Wednesday, July 9, 2024
Panel Interviews: Tuesday, August 13, 2024
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Analyst: Arlene Cahill (Administrative Assistant I)
Please visit https://www.smcgov.org/media/100206/download?inline= for a complete listing of all benefits for this classification.
Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.
NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Reform retirement laws.
As an additional benefit, the County offers extensive training and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you.
County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.
01
IMPORTANT - PLEASE READ CAREFULLY: Applicants for this position are required to submit responses to the following supplemental questions. Your responses will give us information about your background and experience related to this position and will be used in the selection process. Be concise and specific. Completeness, neatness, clarity of expression, grammar, spelling and ability to follow instructions will be considered in the evaluation process. Information presented in your application or resume will not be accepted in lieu of answering these questions in detail.
I have read and understand this information.
02
Describe your customer service experience. Include your overall customer service philosophy and any techniques you use to respond to unhappy customers or visitors.
03
Describe your experience reviewing and reconciling fiscal, statistical, and/or accounting related data and information. Be clear, specific, and complete in your response.
04
Describe your procurement related experience. This includes both the procurement of goods and services. Describe your experience working with contracts, including writing and monitoring contracts. Be specific.
Required Question
Agency
County of San Mateo
Address
County of San Mateo Human Resources Department 455 County Center Redwood City, California, 94063-1663
Phone
(650) 363-4343
Website
https://jobs.smcgov.org
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