Job Information
Villanova University Senior Administrative Assistant, Center for Access, Success and Achievement in Villanova, Pennsylvania
Villanova University Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
+-----------------------------------+-----------------------------------+ | Posting Number: | 20243949S | +-----------------------------------+-----------------------------------+ | Position Title: | Senior Administrative Assistant, | | | Center for Access, Success and | | | Achievement | +-----------------------------------+-----------------------------------+ | Position Type: | Staff | +-----------------------------------+-----------------------------------+ | Location: | Villanova, PA | +-----------------------------------+-----------------------------------+ | Recruitment Type: | | +-----------------------------------+-----------------------------------+ | Work Schedule: | full-time/12-months | +-----------------------------------+-----------------------------------+ | Avg Hours Week | | +-----------------------------------+-----------------------------------+ | Department: | 702 - Center for Access Success | | | and Achievement | +-----------------------------------+-----------------------------------+ | Position Summary: | The Senior Administrative | | | Assistant performs a variety of | | | administrative duties in support | | | of the department and students. | | | Specific responsibilities include | | | but are not limited to: Creating | | | a welcoming and responsive | | | experience for guests, managing | | | CASA's resource portfolio, | | | inclusive of the Lending Library, | | | answering phones and emails, | | | responding to inquiries, | | | maintaining files, ordering | | | supplies, supporting team member | | | workflows, prepares tuition | | | remission and stipend approval | | | forms for | | | | | | CASA graduate students. The | | | candidate must be comfortable | | | operating in a public facing | | | position and serving as one of | | | the first people someone sees | | | when entering the center. Having | | | a service mindset, the selected | | | candidate will need to be | | | flexible, adaptable, and willing | | | to perform both routine and | | | non-routine tasks as needed. In | | | addition to front desk support | | | for | | | | | | CASA Office, this role will also | | | provide direct support to the | | | Director as well as direct | | | support to the | | | | | | CASA team. | +-----------------------------------+-----------------------------------+ | Duties and Responsibilities: | 60% CASA Resource Management | | | * | | | | | | | | | | | | - * | | | CASA Lending Library as | | | supervising manager for the | | | CASA Lending Library, duties | | | include: Cataloging utilizing | | | the Library of Congress | | | system for call numbers, | | | provides maintenance and | | | CASA staff training on the | | | Folio Software for the | | | lending library management. | | | Other responsibilities | | | include: | | | | | | 1. 1. Scheduling and monitoring | | | library access, enlists and | | | schedules | | | CASA staff assistance | | | particularly at peak times in | | | the semester. | | | 2. 2. Manage books for students | | | to borrow and return each | | | semester. | | | 3. 3. Partner with College of | | | Professional Studies to sort | | | book donations relevant for | | | their use and | | | CASA students. | | | 4. 4. . Providing reports to | | | CASA Director for analysis, | | | such as frequency of books | | | checked out the number of | | | specific titles in our | | | collection, etc. | | | 5. 5. Meet with the Library | | | Technologist regarding the | | | number of books checked out | | | and returned | | | | | | *40% CASA Student Management | |