Job Information
Pennsylvania State University Administrative Support – Part Time in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Office of the President is seeking a part-time Administrative Support Assistant to work 20-24 hours a week in-person. The assistant will provide administrative support and act as a first-line liaison to internal and external contacts.
Candidates must be self-motivated, able to work in a team environment, be proficient in Microsoft Office 365, and be familiar with video conferencing technologies (Zoom, Teams). This position requires you to be in-person and does not have a hybrid or remote option.
Job Duties:
Serve as receptionist or first-line liaison to internal and external contacts and provide general office support, including answering phones.
Resolve routine customer service issues; routing complicated issues to the appropriate staff member as needed.
Perform general clerical duties including mail processing, typing, and photocopying.
Maintain inventory and order/purchase office supplies; arrange for equipment maintenance.
Assist with special projects throughout the academic year.
Assist the administrative staff, as needed.
Operate standard office machines and equipment.
Assist with travel arrangements, make reservations, and process reimbursements.
Assist with processing financial documents.
Provide support to the administrative staff, as needed.
Run errands both on and off-campus.
Other duties as assigned.
Requirements and qualifications:
High school diploma is required.
Ability to maintain strict confidentiality around all aspects of office information.
Must provide positive, professional and welcoming customer service to a wide range of people.
Ability to problem solve.
Excellent organization skills are all required.
Basic knowledge of commonly used technology and audio/visual equipment is preferred.
Business casual attire required.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
This job requires that you operate a motor vehicle as a part of your job duties. A valid US driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
This part-time position is not eligible for PTO or tuition discount benefits.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA