Job Information
Pennsylvania State University Academic Program Coordinator – Department of Astronomy and Astrophysics in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Department of Astronomy and Astrophysics (https://science.psu.edu/astro) is seeking an Academic Program Coordinator (Intermediate Support) to assist with the coordination and administration of various facets of the department’s graduate program and to provide support to its Associate Head and to the Chair of the Graduate Admissions Committee.
Responsibilities include but are not limited to the following:
Act as the main point of contact, commencing with the application process through graduation.
Coordinate the graduate student recruitment and admissions process; respond to prospective student inquiries; arrange campus visits and events (travel, lodging, group meals); monitor and update GRADS for applicants; and plan and coordinate the new student orientation.
Assist students in course-related functions such as drop, add, and scheduling. Answer curriculum and graduation requirement questions.
Prepare and submit graduate student scholarships, fellowships, and appointments each semester.
Maintain graduate student records and ensure accuracy and compliance with policies, retention schedules, and FERPA requirements.
Monitor and update student progress toward achieving critical milestones, schedule all comprehensive exams and dissertation defenses, and file the appropriate documentation with The Graduate School.
Create and maintain spreadsheets collecting student data for internal and external reporting.
Assist with revisions to the graduate program handbooks and communicate with graduate students about deadlines, policies, and procedures.
Schedule courses, maintain course information, schedule classrooms and exams, and coordinate SEEQs.
Assist new students with the onboarding transition and office accommodations.
Provide backup support to other administrative staff and the administrative manager as needed.
Education and Experience:
Requires a high school diploma or higher plus two years of relevant experience, or an equivalent combination of education and experience.
Proficiency in Office 365 (particularly Word, Excel, Teams, and Outlook) and Adobe Acrobat is required. A working knowledge of Penn State’s LionPATH, CollegeNet, the Graduate Admissions Decision System (GRADS), and WorkLion systems and of the Graduate School’s policies and procedures is preferred. The successful candidate must be highly motivated and exhibit a high degree of professionalism and initiative with a strong commitment to diversity, equity, respect, and inclusion. Attention to detail, organization, and interpersonal skills, and the ability to manage deadlines is critical, as is the ability to work independently and in a team environment. Outstanding communication skills, both oral and written, are required.
Additional Information:
To be considered for this role, applicants must submit a cover letter and resume. Application review will begin immediately and continue until the position has been filled.
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts, generous vacation time, sick time, and paid holidays. Please visit https://hr.psu.edu/benefits for more detailed information.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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University Park, PA