Jobs for People with MS: National MS Society

Description We are seeking an Administrative Assistant, based in Union City, California, to support a finance department.

As an Administrative Assistant, you will be responsible for handling front desk duties, providing customer service, managing administrative tasks, and assisting with financial reports.

This role is anticipated to last 90-120 days and could lead to a permanent position. Schedule: 9/80 Schedule- M-Thurs 8am-6pm and every other Friday 8am-5pm (every other Friday off) with 1 hour lunch 100% onsite

Responsibilities include:

• Handling inbound and outbound department calls and managing email correspondence. • Providing excellent customer service to both internal and external stakeholders. • Performing data entry tasks with high accuracy. • Utilizing Microsoft Office suite (Excel, Outlook, PowerPoint, Word) to manage and organize data. • Assisting with the processing of retiree payments and invoices. • Scanning and processing various documents for the finance department. • Managing the receptionist duties, including greeting visitors and scheduling appointments. • Assisting in the preparation of financial reports as needed. • Filing documents in an organized and timely manner. • Ensuring all tasks are completed in adherence to company's policies and procedures. Requirements • Minimum of 1+ years of experience as an Administrative Assistant or similar role

• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)

• Experience in managing inbound and outbound calls

• Demonstrated ability in providing exceptional customer service

• Proficiency in data entry tasks

• Experience in handling email correspondence in a detail oriented setting

• Ability to schedule appointments and manage calendars effectively

• Experience in receptionist duties, including welcoming visitors and directing them appropriately

• Ability in performing filing and record-keeping tasks

• Experience in scanning and managing documents

• Proven ability to work independently and as part of a team

• Excellent organizational skills, with an ability to prioritize important projects

• Strong written and verbal communication skills

• High school diploma or equivalent required. Higher education or certifications are a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .