Jobs for People with MS: National MS Society

This position is responsible for a variety of administrative and fiscal functions that relate to the management of the Jones County Health Department. The Accounting Technician III position is responsible for a variety of specialized functions as they relate to the business office and will be involved in the day-to-day fiscal operations of the Health Department. The employee of this position will participate in the budget development, implementation and maintenance of the Health Departments annual budget and will function independently in the management of a variety of grants and other funding sources. In the absence of the Business Officer I, this position will supervise a Processing Assistant that is accountable for the support of other Health Department services and programs to include Clinic Programs, Medical Records, WIC management support and Interpretation Services. Both administrative functions and fiscal matters require frequent contact with the Jones County Finance Office, the Health Director and other staff and supervisors in regard to department policies and procedures as they relate to fiscal, purchasing, accounts payable, accounts receivable, billing and reimbursement activities, time equivalencies, timesheets, travel and other records and reports. The position is primarily responsible for coordinating fiscal activity and reporting which is required on the local and state levels and becomes accountable for ensuring compliance on an ongoing basis.

Work Schedule

• The work schedule is Monday through Thursday, 8:00 am until 5:00 pm and Friday from 8:00 am until noon. There are occasions when the employee is expected to be involved in meetings or activities which would extend beyond the normal work schedule. The employee may also be required to participate in emergency shelter activity and other work-related functions during public health emergencies and/or natural disasters.

DESCRIPTION OF RESPONSIBILITIES AND DUTIES: Fiscal Management

• Employee functions with independence in addressing fiscal functions and assignments with a number of Department staff and outside county and state contacts. Employee must become flexible and act quickly in meeting many local and state deadlines in addition to monitoring county-generated ledgers and Department financial records to ensure accuracy and compliance with the Fiscal Control Act. Employee ensures that accounting principles are maintained according to procedures, policies and standards both at the local and state levels.
• Employee assists in the development of the annual operating and capital budget for the Jones County Health Department; evaluates budget and revenue alternatives and recommends courses of action to Business Officer and Health Director.

Accounts Payables and Receivables

• Employee is responsible for monitoring all program expenditures and reimbursements. Employee in this position processes all monies, posts all receipts including collection of fees, insurance and Medicaid reimbursements and completes reports as requested, including Board of Health financial reports. This position assists the Health Director and Business Officer in compiling an annual Medicaid cost report. All accounts receivable are maintained in a current and accurate fashion. Employee must also participate in the maintenance of a system where bills are coded at least weekly and filed according to vendor and are coded according to Health Department account listings. Employee is responsible for completion and submission of all third-party billing including Medicaid. Employee is responsible for researching and utilizing systems for timely billing/submission of other third party claims. Employee is responsible for ensuring that any claim submitted to Medicaid or other third party is paid. Employee is responsible for the timely research and re-submission of any denied claims regardless of payer source.

Cash Boxes

• Employee monitors two (2) cash oxes, each containing a minimum of $50 and reconciled daily within department whereby services are rendered and patients/general public pay for services rendered. A receipt book is reviewed for verification of collection source, specific program for which funding was collected and the type of service rendered. An auditing process is completed where receipts are balanced with cash in each cash box and compared to postings made in patient accounts within CureMD.

Purchasing

• Employee is responsible for the coordination of purchasing activity within the department. Serves as a resource to staff in selecting vendors and/or supplies and equipment, prepares invoices, researches and gathers prices in the most cost effective methods and coordinates with County Finance Office. May also participate in fee research, cost studies and other related billing activities.

Monthly Reports

• Employee is responsible for the monthly financial grant reports where all expenditures are reported to respective grantors. In addition, employee will complete a Preparedness Monthly financial report (EMR) which documents specific expenditures, salaries and fringe information. Time equivalencies report documents activities spent in daily programs. Information is utilized in the compilation of the expenditure report. Employee is responsible for providing MUNIS reports to the Health Director and completing necessary financial workup for the Business Officer to complete monthly Aid-to-County report for submission to the state.

Vital Records

• This position serves as the Jones County Deputy Registrar for vital records, receiving birth and death certificates, reviewing for complete accuracy, processing certifications and records with the North Carolina Division of Public Health Vital Records.

Other Duties

• Employee will perform other duties as assigned by the immediate supervisor, including administrative support with to the Health Director regarding Rabies Control, maintaining Safety Data Sheets, serving as one of the agencys Child Passenger Seat Technicians, and point of contact for IT issues with JNBTek.

II. B. OTHER POSITION CHARACTERISTICS:

1. Accuracy Required in Work:

• A high degree of accuracy is required in order to perform the various duties of this position. Accurate fiscal records and practices are essential for the financial viability of the Department. The ability to understand fiscal policies, processes and procedures is required to ensure compliance with local and state rules. Independent decision-making in this position requires 100% accuracy.

2. Consequence of Error:

• Consequence of error can be significant in all areas of assignments. Improper accounting procedures can result in loss of potential revenue to the Department or require reimbursement for past revenues. Errors in work and judgment can cause serious funding, budgetary issues within the Department and county and could result in serious penalties.

3. Instructions Provided to Employee:

• Position will report to the Business Officer I; supervision will be provided both in written form and verbally. Work is often reviewed after completion.

4. Guides, Regulations, Policies and References Used by Employee:

• High degree of knowledge of the business, clinical and programmatic practices within the Department is required. Knowledge of the guides, regulations, policies and references used throughout the Department will be required, including Jones County Policies and Procedures; Medicare and Medicaid Manuals and bulletins; software manual for all Department billing, account and other fiscal reports

5. Supervision Received by Employee:

Work is reviewed fo