Jobs for People with MS: National MS Society

Administrative Assistant 2 Online applications must be received before 12:00am on: March 19, 2025 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 105F-YNCSNPS - Administrative Assistant 2 Business Title: Administrative Assistant 2 Employee Type: Classified Position Details: Summary of Duties: This position provides direct administrative and fiscal support for the Washington State University (WSU) Puyallup Research and Extension Center's (PREC) programs and business & facilities operations. This position serves as the initial point of administrative contact for all internal and external constituencies, such as new employees and graduate students, other WSU units both in Pullman and throughout the state; and with federal, state, county, and local government agencies and the community at large. This position assists the Director, Associate Director, Facilities and Maintenance Operations (FMO) Manager, and Finance Team in a broad range of responsibilities related to the activities and operations of WSU PREC, and performs or helps coordinate a variety of administrative, fiscal, and outreach activities for the PREC Administrative Team. Responsible for event coordination, facilities rentals, and equipment and space inventory. Performs a variety of complex and varied financial and purchasing support functions. The position's responsibilities include initiation and successful implementation of tasks and deadlines that are detail-oriented, punctual, reliable, and delivered with excellent customer service. This position coordinates a broad range of responsibilities related to the activities and operations of WSU PREC's research, Extension, and educational programs, with the highest level of efficiency and attention to detail, to plan and execute a broad, far-reaching array of events, services, and activities to engage prospective and current students, stakeholders, donors, and alumni in the South Puget Sound region. This position requires a high degree of professionalism, independent judgment and decision-making, confidentiality, discretion, and strong organizational and communication skills. Administrative Support | 25% • Serve as the initial point of direct contact with the Director and Associate Director and act as a unit liaison with other university offices, departments, colleges, and faculty as well as with local, county, state and Federal government agencies. • Interact with diverse external stakeholders in situations requiring a high degree of knowledge, tact, diplomacy, and confidentiality on the Director and Associate Director's behalf. • Develop and provide to others information on services and functions performed by the unit, and maintain a current working knowledge of ongoing activities and projects being conducted by the unit. • Determine the approach or action to take in non-routine situations by interpreting State, University and Unit guidelines, procedures, policies and practices. • Actively assist in administrative problem-solving, program/project planning, development, and execution of WSU Puyallup REC goals. • Organize and facilitate meetings and special events and activities such as campus visits, on-site tours, and special public events for WSU Puyallup REC. • Coordinate with all duties relating to community outreach and engagement events. • Provide clerical support for search committees and OPDRS data entry as required. • Process I-9s for new employees and graduate students. • Complete onboarding for all new personnel at the Center including distributing new employee/grad student announcements and photos. • Triage and assign incoming FMO work orders. • Coordinate equipment inventory and surplus processing for PREC. • Manage Motor Pool reservation system and associated record keeping.