Job Information
State of Colorado Contracts Administrator IV - Hybrid in Statewide, Colorado
Contracts Administrator IV - Hybrid
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Contracts Administrator IV - Hybrid
Salary
$68,100.00 - $88,800.00 Annually
Location
Statewide, CO
Job Type
Full Time
Job Number
IHA 02113 05/17/2024
Department
Colorado Department of Human Services
Division
OES - Child Support
Opening Date
05/17/2024
Closing Date
6/3/2024 1:10 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
amber.holcomb@state.co.us
Primary Physical Work Address
1575 Sherman St. Denver, CO 80203 This position is designated remote with the requirement to come into the office as needed.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
The Division of Child Support Services:
The Division of Child Support Services (DCSS) exists to ensure that all children receive financial and medical support from each parent through the location of each parent, the establishment of paternity and support obligations, and the enforcement of those obligations.
Financial and Contracts Unit:
The Finance and Contracts Unit is responsible for all fiscal, contracting and procurement activities for the DCSS.
These activities include, but are not limited to:
Development and utilization of tools used to track and monitor revenues and expenditures of the program;
Sharing expenditure data and providing forecasting support to program management;
Review of contracts, contract execution and maintenance;
Supporting the purchasing/procurement efforts of the Division;
Tracking and managing all encumbrances within the Division;
Review and payment of invoices;
Accurate and timely financial reporting to federal, state and county stakeholders;
Interfacing with the CDHS Contract Management, Audit, Accounting, Budget and Procurement teams;
Coordinating and supporting State and federal audits of the program;
Providing training to relevant stakeholders as needed;
Providing technical assistance to contractors, vendors, sub-grantees, sub-recipients;
Ensuring compliance with all state and federal rules, terms and policies.
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CDHSCareers
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
Description of Job
Hybrid. Required to come into the Denver office two (2) days a week.
Please note: These working arrangements are subject to change.
This position exists to be the Staff Authority to the Division of Child Support Services on all contract and procurement activities, including the development, oversight, and management of contracts, purchasing, and other formal agreements.
The position has three main areas of responsibility:
Serving as the key staff lead in developing, implementing, and maintaining Division contracts, purchase orders, software licenses and other formal agreements;
Providing technical expertise and direction to Division’s staff on procurement/purchasing activities;
Providing oversight and management of provisioning user access to ACSES (Automated Child Support Enforcement System) and related systems.
Contract Management:
This position is the Staff Authority on contract management for the Division of Child Support Services, providing Division leadership and staff with expertise in developing, implementing and maintaining contracts, purchase orders, software licenses, Data Share Agreements and other formal agreements for all aspects of the Division’s work. This position serves Division leadership in representing the Division’s interests with a broad network of contractors, sub-recipients, sub-grantees, vendors, governmental agencies and program areas in partnership with supervisor and program staff members. The position shapes Division leadership’s decision regarding contracting, contract amendments, intergovernmental agreements, interagency agreements, purchase orders, holdover letters, option letters, and other contracting/agreement processes for Division’s programs in accordance with Department, State, and federal policies and procedures. The position develops, implements, and maintains timeline of all document deadlines including end-dates that support Division leadership in management of the child support program.
Procurement Management:
This position serves as the Staff Authority to Division leadership and staff for all processes related to the procurement of goods and services. As Staff Authority, Division leadership relies on this position to provide direction on major decisions and serve as the key point person in representing the Division’s interests for procurement management duties.
Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
- Seven (7) years of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements.
OR
Associate's degree from an accredited institution in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department may be substituted for the required experience on a year-for-year basis.
AND Five (5) years of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements.
OR
Bachelor's degree from an accredited institution in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department may be substituted for the required experience on a year-for-year basis.
AND Three (3) years of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements.
OR
Master's degree from an accredited institution in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department may be substituted for the required experience on a year-for-year basis.
AND One (1) year of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements.
OR
- Juris Doctor or Doctorate degree from an accredited college or university in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department may be substituted for the required experience on a year-for-year basis may be substituted for the required experience on a year-for-year basis.
Preferred Qualifications
Legal document administration
Financial / budget management experience
Experience preparing contracting/purchasing documents
Experience with contract compliance monitoring
Experience with payment financial data, analysis, and tracking tools to monitor forecast expenditures
Demonstrated experience in Microsoft Excel and/or SmartSheets
Demonstrated organizational skills, including attention to detail
Experience with the Colorado Operations Resource Engine (CORE)
Familiarity with State Procurement and Contracting processes and requirements, as well as State Fiscal Rules
Invoice review and tracking experience
Ability to develop and maintain positive relationships with others
Must be able to work independently as well as with a team
Communicate efficiently and effectively verbally and in writing
Reliable, flexible, organized, positive attitude and works collaboratively
Conditions of Employment
Standard background check required.
This position may require occasional travel to meetings throughout the state
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation sho uld not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact amber.holcomb@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)
Toll Free Applicant Technical Support
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Please describe your experience performing finance, accounting, procurement, and/or contract administration.. Additionally, please indicate which experience listed on your application that you've obtained this experience. Please note: Answering both parts of this question and including this experience clearly in the work experience section of your application is required to show that your application meets qualifications for this position.
02
Please describe your experience working with a Contract Management System, this could be a simple tracker in Microsoft Excel and/or SmartSheets.
03
Imagine that you will be taking on a large project in your organization. Please describe methods and tools that you might use to stay organized throughout the implementation of this project.
04
Please describe your experience working with State Procurement and Contracting processes and requirements, as well as State Fiscal Rules. If you do not possess this experience in particular, please indicated any experience that you have that closely relates.
05
If you are a current or former State of Colorado employee, please list your employee number and/or the years that you were employed with the State:
06
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
07
Were you referred by a CDHS employee? If so, please provide their full name in the space provided below:
08
At the bottom of this job posting are links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
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I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
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