Jobs for People with MS: National MS Society

Senior Human Resources Administrator- Hybrid Opportunity

School of Humanities and Sciences, Stanford, California, United States

Human Resources

Post Date Oct 04, 2024

Requisition # 104828

Senior Human Resources Administrator- Hybrid Opportunity

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Among the first departments established at Stanford University, the Department of Psychology has a long-standing tradition of ground-breaking theoretical research that also has powerful impact in the real world. The department is ranked as one of the top psychology programs in the nation and has been a leading psychology department among American universities for decades. This extraordinary achievement was honored by the Smithsonian Institution in Washington D.C. in 2003.

JOB PURPOSE:

The Department of Psychology is seeking a Senior Human Resources Administrator (HRA 2) to provide support to faculty, staff, and students. This role will report to the Director of Finance and Operations and serve as a strategic partner and trusted advisor to faculty and staff. The HRA 2 will have a passion for recruitment, employee relations, performance coaching, and management. The HRA 2 should be able to demonstrate a significant ability for discretion, diplomacy, and confidentiality in handling sensitive issues. The HRA 2 utilizes a wide range of human resources management skills, independently advising and analyzing options to address the hiring, compensation, and program organization needs of the department. The HRA 2 will independently advise supervisors and faculty members on; recruitment, promotions/re-classifications, job descriptions, job classifications, job postings, salary setting, departmental onboarding, workers' compensation, disability leaves, H1B visas, and sexual harassment training. The position is responsible for interpreting new policies and procedures for staff and faculty in writing and verbally. The HRA 2 supervises a full-time Human Resources Administrator 1.

The ideal candidate will have a positive attitude, be highly motivated, and be driven to be successful. Some of the attributes for success in this position include being highly organized, proactive, extremely detail-oriented, and able to multitask with ease in a fast-paced environment. In addition to having a can-do attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people. Ability to use sound judgment and tact when dealing with employee-relations issues. Must demonstrate strong client service skills. Must know or have the ability to quickly learn University systems; Axess, PeopleSoft, Taleo, Oracle Financial, FASA, Outlook, etc.). Demonstrated competence in Microsoft Word, Excel, PowerPoint, and Google Drive. Previous human resources and payroll experience is required.

This is a 100% FTE, continuing, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

• Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.

• Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer qualified applicants to hiring managers.

• Design and manage onboarding and exit processes.

• Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.

• Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.

• Explain applicable workers’ compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.

• Coordinate the communication and management of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to manager/director.

• Guide managers in the process of selecting job descriptions and developing job postings.

• Act on behalf of manager/director for human resources matters in his/her absence.

• Positions at this level may include one or more of the following duties:

• Manage the process for academic and staffappointments/reappointments and student/post-doctoralappointments. Advise on documentation requirements,including how to revise documentation to ensure alluniversity and legal requirements are met.

• Support and/or implement compliance programs.

• Conduct research in support of workplace investigations.

• Direct the work of other human resources administrators.

MINIMUM REQUIREMENTS:

Education & Experience:

Associate degree and four years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated experience applying and interpreting human resources policies and procedures.

• Demonstrated experience successfully managing programs and/or projects.

• Strong attention to detail and accuracy.

• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

• Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.

• Excellent oral and written communication skills to independently draft effective correspondence and documentation.

• Demonstrated strong and effective interpersonal and customer service skills.

• Strong analytical, critical thinking and problem-solving skills.

• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).

• Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.

• Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• Travel on campus to schools/units, out of town.

The expected pay range for this position is $75,020 to $96,121per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants

requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4702

• Employee Status: Regular

• Grade: G

• Requisition ID: 104828

• Work Arrangement : Hybrid Eligible