Job Information
Stanford University Faculty Affairs Administrator 2, Emergency Medicine (Hybrid Opportunity) in Stanford, California
Faculty Affairs Administrator 2, Emergency Medicine (Hybrid Opportunity)
School of Medicine, Stanford, California, United States
Administration
Post Date Apr 30, 2024
Requisition # 103063
Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need.
Are you interested in being part of a dynamic team that is growing? Do you like to learn new things and be part of a group looking for solutions? Then please apply for our open Faculty Affairs Administrator 2 position!
The Department of Emergency Medicine is seeking a Faculty Affairs Administrator 2 to provide analysis and guidance regarding faculty appointments, reappointments, promotions, and the search process.
The incumbent will ensure compliance with school and university policies. Incumbent must have strong business acumen, ability to multi-task, be extremely organized & detailed, self-motivated; team oriented, and must hold masterful communication skills that allow high-level interactions with a diverse academic and medical community.
Please visitStanford Emergency Medicinefor more information on this dynamic department!
Duties include:
Provide operational support and guidance to search/review committees and make recommendations for process improvement.
Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
Oversee all faculty visa matters, as needed.
- Other duties may also be assigned.
DESIRED QUALIFICATIONS:
Highly Analytical and Problem Solver
Ability to Balance and Prioritize
Excellent communication skills, especially written
Deadline driven
Detail oriented and accurate
High level of diplomacy and tact
Discrete and confidential
Strong editing skills
Highly engaged
Flexible and adaptable
High level of independent judgement and sensitivity
Ability to juggle multiple and competing priorities
Display professionalism at all times
Ability to build/maintain strong relationships (internal and external to department)
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
High level of attention to detail and accuracy.
Ability to track, monitor and adhere to deadlines.
Ability to learn university systems.
Experience working with databases and Microsoft Office suite.
Excellent communication skills.
Demonstrated ability to act with tact and maintain confidentiality.
Demonstrated problem solving and analytical skills.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
PHYSICAL REQUIREMENTS*:
Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Occasionally work extended hours
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.
The expected pay range for this position is $77,000 to $93,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit acontact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full-time
Job Code: 4172
Employee Status: Regular
Grade: G
Requisition ID: 103063
Work Arrangement : Hybrid Eligible
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