Jobs for People with MS: National MS Society

Event Planner 2, The Stanford Institute for Advancing Just Societies (Hybrid Opportunity)

School of Humanities and Sciences, Stanford, California, United States

Marketing

Post Date May 14, 2024

Requisition # 103241

TheSchool of Humanities and Sciences (H&S)is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

The Stanford Institute for Advancing Just Societies: Racial and ethnic divisions are inextricably linked to every major challenge facing humanity.The Stanford Institute for Advancing Just Societies harnesses the expertise of its globally recognized faculty, research centers, and the University’s resources to work toward racial justice so that all people can thrive.The Institute is designed to produce knowledge for bold solutions to realize racial justice and understanding. Drawing on expertise from across the University’s schools and departments, and in partnership with external partners, the Institute will be a global center of gravity. It will provide opportunities for a community of scholars and thought leaders, including government agencies, nonprofits, and corporations, to collaborate to move us closer to a just society. The Institute will also lead in developing and disseminating basic and solutions-oriented research and insights. Core activities of the Institute include:

• Providing infrastructure, including financial support, a welcoming and functional space, and personnel to advance the core work required to develop knowledge and solutions that contribute to racial justice.

• Robust support for collaborations with external partners to identify, design, and implement solutions-focused research in domains demanding urgent attention.

· Activities focused on driving pragmatic solutions designed to produce racial justice; and

· Programming to engage the public, academics, and policymakers.

Position Summary: The Stanford Institute for Advancing Just Societies is seeking an Event Planner to be a core member of an Events team that will grow as the Institute grows. This position will work under general supervision of the Director of Finance & Administration to plan and execute events for the Institute and affiliated campus partners - from smaller workshops, seminars, and lecture series to larger conferences, convenings, symposia, and ideas festivals. In conjunction with the leadership team, along with collaborative partners, the Event Planner will participate in formulating and planning the scope of events to further the Institute’s goal of producing solutions-focused research on racial justice and equity. A highly collaborative, proactive, and resourceful approach to leadership and project management is required to be successful in this role.

This is a 100% FTE, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

· Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.

· Serve as project lead, coordinating teams that plan, implement, and manage all aspects of events such as: registration, marketing, vendor selection, press and/or media.

· Conduct and be responsible for budget planning and management, venue management and equipment and facilities management for specific events.

· Oversee development of successful marketing strategies to promote event registration and attendance, track attendance and follow-up post event.

· Build and maintain relationships with internal and external stakeholders, including campus partners, policy makers, advocates, community and governmental organizations and industry leaders.

· Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.

· Research and provide recommendations for potential event locations and evaluate alternatives.

· Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.

· May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.

· Communicate with visiting entities such as vendors, dignitaries, and officials for assigned events, as well as with key units on campus such as the Office of Special Events & Protocol and the Department of Public Safety.

· May oversee support staff, students, and contingent event staff.

· Other duties may also be assigned.

EDUCATION AND EXPERIENCE:

· Bachelor’s degree and three years of relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.

· Excellent project management skills, and the ability to manage complex timelines and multiple projects.

· Ability to work both independently and as part of a team. Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

· Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.

· Exceptional customer service skills with the ability to cultivate partnerships.

· Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.

· Knowledge of Microsoft Office suite, cloud applications such as Google Docs and Forms, project management tracking tools such as Asana, and design tools, such as Adobe In-Design and/or Canva.

In addition, preferred requirements include:

· Any additional skills, knowledge and abilities that are not included in the standard job description.

WORKING CONDITIONS:

· May require some travel and working evenings and weekends.

The expected pay range for this position is $77,000 to $97.000 perannum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4883

• Employee Status: Regular

• Grade: G

• Requisition ID: 103241

• Work Arrangement : Hybrid Eligible