Jobs for People with MS: National MS Society

Working Title: Senior Operations Specialist

Job Class: Office and Administrative Specialist, Senior

Agency: Council on LGBTQIA2S+ Minnesotans

• Job ID : 78094

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 07/03/2024

• Closing Date : 07/24/2024

• Hiring Agency/Seniority Unit : Council on LGBTQIA2S+ Minnesotans / AFSCME

• Division/Unit : Council on LGBTQIA2S+ Minnesotans /Council on LGBTQIA2S+ Minnesotans

• Work Shift/Work Hours : Days

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Council on LGBTQIA2S+ Minnesotans

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide administrative support services and manage the office of the Council on LGBTQIA2S+ Minnesotans, including but not limited to supporting financial management, developing, and maintaining office processes, providing meeting support, and performing and coordinating numerous administrative functions to support the Executive Director.

This role must be able to establish and maintain a high level of effective working relationships with the Council and other State of MN employees, all of the varied Council stakeholders/clientele, including and especially legislators, the governor’s office, state agency staff, Council members, advocacy organizations, and Minnesota's LGBTQIA2S+ community of people who identify as lesbian, gay, bisexual, transgender, gender expansive, queer, intersex, asexual, or two-spirit.

Some of the job duties include:

• Manage the office of the Council and provide administrative support to Council staff and Council members.

• Provide financial management services in coordination with the Executive Director and Council Treasurer.

• Attend and coordinate council meetings, including preparing and distributing material for the meetings.

• Create and manage tracking systems such as legislative tracking and community event tracking.

Minimum Qualifications

• Databasemanagement skills sufficientto develop tablesand manipulate, retrieve,and analyze data.

• Demonstratedknowledge of data entryprocedures and systems, suchas Microsoft Office applicationsor similar data entry systems.

• Documentandrecordsmanagementskillssufficienttomaintainelectronicorpaperfilesforefficientorganizationandretrievalof information.

• Skillsinbusinessgrammar,spelling,andpunctuationtowrite,developandeditreports,letters,procedures,presentations,andother documents.

Minimum qualifications to be assessed at interview:

• Knowledge ofprovidingpromptandaccurateinformationtocustomersinperson,onthephone,andthroughemailandotherwrittenor electronic correspondence.

• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.

• Abilitytorespectfullyengagewithclients,coworkers,andcustomers,whenhandlingdifficultorcomplexproblemsandresolving escalated complaints or disputes

Preferred Qualifications

• Experience with event management and operations.

• Experience working with a variety of people from diverse backgrounds.

• CompetencyinhandlingandprocessingprivateandconfidentialdatainaccordancewiththeMinnesotaGovernmentDataPracticesAct.

• Knowledge of electronic file management systems.

• Experience with performing website updates.

• Experience working with the LGBTQIA2S+ community.

Additional Requirements

This position requires successful completion of pre-employment reference checks.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.