Jobs for People with MS: National MS Society

Working Title: Administrative Assistant

Job Class: Office and Administrative Specialist, Intermediate

Agency: Human Services Dept

• Job ID : 85040

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Limited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 03/21/2025

• Closing Date : 04/03/2025

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME

• Division/Unit : DHS - Central Office / Appeals Administrator

• Work Shift/Work Hours : Day Shift, 8:00am - 4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : C

• End Date : 05/26/2025

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position serves as the primary Administrative Assistant for the Appeals Division at the Department of Human Services (DHS). It will support the division’s management team and all staff. This position assists the Appeals Administrator with performing specialized administrative functions, centralized communications, Technical Services Liaison (TSL) duties and all other basic office functions. The incumbent in this position independently plans, organizes and performs special assignments and services. The position establishes and implements practices and procedures that support the work of the entire division.

Responsibilities include but may not be limited to:

• Performs specialized administrativefunctions fortheAppeals Division managers/supervisors and administrativeteamto efficientlyandeffectively carry out the work of the division and ensurethatdeadlinesaremetwithhighquality outcomes.

• Functionsasthecentralizedcommunicationresource for the AppealsDivision.

• Technical Services Liaison support - provides the first point of contact for all general technical issues for division staff.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.

• Customer service skills sufficient to provide prompt, courteous, and accurate information to internal and external stakeholders via email, in person, or over the phone.

• Use of word processing skills to prepare, edit, and finalize emails, correspondence, records and reports; write and edit a variety of documents that are grammatically correct, in proper format, and free of errors in spelling, grammar, and punctuation.

• English language skills in writing, speaking, and reading sufficient to compose correspondence with accurate spelling, grammar, and punctuation and to effectively communicate with internal and external stakeholders.

Preferred Qualifications

• Knowledge of DHS Appeals division policies and procedures sufficient to answer questions and prepare written responses for the Appeals program/Appeals Administrator and other division management.

• Knowledgeandunderstanding of data privacy limitations and constraints are essential.

• Excellent organizational skills as well as project management skills and the ability to coordinate/prioritize several, complex, on-going activities at once.

• Ability to organize ideas, prioritize work, meet deadlines, be self-directed and work independently and as a member of a team. Maintaining a professional presence.

• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.