Job Information
CITY OF ST GEORGE Administrative Assistant in ST GEORGE, Utah
Under the direction of the Art Museum Manager & Curator, performs various tasks as necessary to provide
services for the St. George Art Museum.
Essential Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the
following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing
of all functions and tasks performed by positions in this class.)
Oversees the work of other part time employees and volunteers during assigned shifts or tasks
Assists in staff training, assignments, recruiting, and evaluation of staff
Provide customer service in person and over the phone; answering questions and/or referring
customers to appropriate staff members
Documents and maintains records for all incoming loans of artwork and materials for exhibition
Documents and acknowledges all donations to the museum; manages museum membership and
museum contacts database (PastPerfect Museum Software)
Updates and maintains museum website, online collection and Museum social media presence.
Writes, edits and distributes newsletter
Responds to public inquiries providing accurate information regarding various city arts and recreation
programs and services
May be delegated tasks normally performed by FT employees
Works programs and special events taking charge in part or whole of assigned programs, events, or
facilities
Aids in the promotion and advertising of programs and special events
Registers participants for programs, classes and activities
General office and clerical duties
Copies and prepares various brochures, flyers, schedules, rosters, etc. for distribution
Organizes, cleans, prepares and maintains recreation facilities and other work areas
Runs errands
Contributes to team effort by accomplishing other related duties as needed
Follow all city policies and procedures
Typical Physical/Mental Demands/Working Conditions
Conditions and temperatures may vary depending on the assignment. Requires the use of vision and/or hearing
to identify and evaluate emergencies. Must be able to respond quickly and appropriately to emergencies.
Requires moderately heavy physical activity exerting 25-50 pounds of force occasionally and/or 10-25 pounds
of force frequently. Mental demands of intermittent exposure to stress as a result of human behavior.
Note: Must be available to work weekends, evenings, holidays, and other schedules to help prepare for
museum offerings. This is a part-time position with variable hours averaging less than 28 hours per week
over a period of twelve months.
Qualifications
Education: High school diploma or equivalent. Preference given to those with education in recreation or a
related field.
Experience:
• Minimum of one year experience working in programs and special events for the St. George Art
Museum, or a similar organization, showing adequate knowledge and skill in assigned tasks
• Minimum of one year experience using Sportsman SQL, or similar registration management
software/sales platform, showing adequate knowledge and skill in assigned tasks preferred
• Customer service experience preferred
Licenses and/or Certifications:
• Must possess a valid driver license. A valid Utah Driver License must be obtained within 60 days of
hire and be maintained throughout employment.
• CPR, First Aid, AED certification required. Must be obtained within 60 days of hire and maintained
throughout employment.
• Maintain certifications as necessary to have the proper depth of knowledge and experienc e to
complete assigned tasks and responsibilities.
Knowledge, Skills, and Abilities
Knowledge of:
• General Knowledge of museum studies, art history, visual arts, fine arts or a closely related field
preferred
• Human rel tions, communication, and organizational skills
• Art and art museums
• Educational programming methods and techniques
• Social media
• Cash register/credit card machine usage
Skills:
• Highly motivated
• Dependable
• Customer service oriented
• Computer literate
Ability to:
• Follow Directions
• Perform Physical Labor
• Communicate orally in the English language or on a one-on-one or group setting basis
• Prepare written information in the English language using proper sentence construction, punctuation,
and grammar
• Learn and operate museum specific software
• Be Flexible
• Follow through with assignments with minimal supervision
• Work with a team
• Operate a motor vehicle safely
• Work independently and supervise others