Jobs for People with MS: National MS Society

Summary You will serve as the Administrative Officer with the Spinal Cord Injury service for the VA Puget Sound Healthcare System, Seattle, Washington division. Responsibilities Evaluate and monitor all administrative activities ensuring the effective use of the administrative staff, make substantive recommendations for improvements, advise on all aspects of operational activities and problems, assist managers and supervisors and keep them informed of organizational updates and program changes impacting their programs, and proactively identify and solve operational problems before they become significant. Review and interpret new and existing directives, handbooks, policies, instructions, regulations, and delegations of authority for potential impact on program objectives, operating policies, and work operations. Plan work and prepare schedules for subordinates and set and adjust short-term priorities for completion of the work. Identify the appropriate staff to serve as purchase card holders and ensures all purchase card holders receive the required training. Audit the use of purchase cards for all assigned Fund Control Points or General Post Funds. Prepare budget estimates to make resource allocation recommendations and decisions. Analyze program needs and develop plans to ensure optimal utilization of funding resources. Submit and approve requests for Personnel Actions, complete or assemble all required personnel documentation, and ensure that all Human Resources actions are completed in accordance with Human Resources policies. Coordinate the acquisition of supplies and equipment to include reviewing and signing for incurred expenses as the approving official for all requests for supplies and equipment. Execute a full range of supervisory authorities and responsibilities in managing a team, position management, hiring, training and employee development, resolving grievances and employee complaints, and effecting disciplinary measures. Perform other duties as assigned. Work Schedule: Monday-Friday, 7:30 am to 4:00 pm. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for adhoc telework. Ad-hoc telework is defined as situational telework approved on a case-by-case basis. Examples of situational or ad-hoc telework include telework because of inclement weather, doctor appointment, or special work assignments. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD404110 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorized. Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. 5 CFR § 330.502 - General restriction on movement after competitive appointment applies. Qualifications To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 06/24/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing oversight of administrative programs by gathering data to conduct detailed analyses concerning the relationships among administrative positions, workload, and productivity by interpreting administrative records and reports to develop manuals and directives; leads change management through streamlining and process improvement by analyzing and evaluating problems, making recommendations, implementing new programs and devising solutions to systems administration and data management within the division; collaborates with VISN and National level offices and Veteran Service Organizations to develops indicators, monitors, and compiles data collection and analysis, and recommends corrective actions and preparation of related reports; participates in interdisciplinary service line meetings to address administrative management issues, resolves problems, and provide recommendations for correcting or improving processes and programs; attends budget calls, reviews guidelines and instructions to work with Service Line Leader to plan and develop budget data and justification for review and approval. Monitors and tracks obligations and expenditures for base/mission support functions throughout the execution phase of the annual operating budget. Utilizes knowledge of financial management policies, guidelines, and best practices to provide overall budgeting and financial management for the service; provides guidance and direction to establish priorities and allocate and/or shift resources to manage clinic scheduling priorities, building clinics, and managing clinic utilization. High proficiency with a variety of VA HMS software systems; executes a full range of supervisory authorities and responsibilities in managing a team, position management, hiring, training and employee development, resolving grievances and employee complaints, and effecting disciplinary measures; completes all aspects of equipment procurement including preparing necessary and utilizing logistics systems. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. You will be rated on the following Competencies for this position: Accountability Administration and Management Analytical Reasoning Financial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required such as some walking, standing, bending, or carrying of light items. Work Conditions: The work is performed in an office setting that is adequately lighted and climate controlled, however, regular trips to patient treatment areas and exam rooms are essential. While travel is minimal, the position may require occasional overnight travel to meetings/conferences/training sessions. The incumbent observes normal safety precautions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.