Jobs for People with MS: National MS Society

Description

We are looking for an experienced Admin Assistant This role is a short term contract employment opportunity that is fully onsite in Santa Monica, CA.

Responsibilities:

• Formatting and producing documents such as proposals, presentations, correspondence, and standard reports.

• Establishing and maintaining record-keeping and filing systems.

• Managing calendars and contact databases, scheduling appointments, and completing travel or conference arrangements.

• Conducting research, updating databases, and preparing collateral materials for mass mailings.

• Handling reconciliation of receipts and completing expense reports for a designated workgroup.

• Opening, sorting, prioritizing, and distributing inbound mail, and coordinating services for outbound mail.

• Answering phone calls regarding inquiries, researching, and resolving problems requiring knowledge of department policies and procedures.

• Performing administrative duties specific to the department and handling other duties as assigned.

Requirements • Proficiency in Microsoft Office Suites, particularly in creating and editing documents, spreadsheets, and presentations

• Ability to conduct thorough research and perform analysis on the findings

• Excellent organizational skills, with the ability to prioritize tasks effectively

• Demonstrated experience in handling and scheduling appointments

• Knowledge of database management, including updating and maintaining records

• Excellent written and verbal communication skills for managing correspondence and conducting conference calls

• Competence in reconciling financial notes and performing ad hoc financial tasks

• Experience in planning and coordinating travel arrangements

• Knowledge of administrative procedures and principles

• Ability to handle complaints and resolve issues promptly and professionally

• Familiarity with laptop hardware for onsite technical support

• Proficiency in conducting training sessions, and preparing and delivering presentations

• Experience in managing a file system and ensuring its efficiency

• Ability to perform tasks related to receipts and conductivity

• Demonstrated ability to work in a professional phone presence

• Willingness to be physically present at the office as required (onsite).

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .