Job Information
Texas State University Senior Admin Coordinator - TRIO Prgms in San Marcos, Texas
Posting Information
Posting Number2024569
Posting/Functional TitleSenior Admin Coordinator - TRIO Prgms
University Pay Plan TitleGrant Coordinator
LocationSan Marcos
DepartmentTRIO Programs
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourceGrant
Monthly Salary$3,200.00 - $4,486.30
Job CategoryExempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
High school diploma or equivalency
Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.
Experience with budget management/reconciliations.
Ability to develop and maintain accurate and comprehensive records and files.
Effective writing and speaking skills.
Experience with computer software (Microsoft suite) and database management platforms.
Preferred Qualifications
Bachelor’s degree in business, Accounting, or another related field.
2-3 years’ experience in complex secretarial or administrative work in a fast-paced environment.
Experience working with federally funded programs or projects.
Bilingual candidates with Spanish proficiency.
2 years’ experience working with Concur travel system, excel and or SAP to reconcile budgets, enter Purchase orders, requisitions, experience with and other financial documents.
Experience with Excel worksheets to manage budgets, including formulas and complex data analysis
Job Description
This is a grant funded position; continuation of this position is contingent upon grant funding.
The Senior Administrative Coordinator performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.
The Senior Administrative Coordinator provides fiscal and administrative support to all TRIO Programs.
May be required to work occasional nights and weekends.
Job Duties
Provide onboarding assistance to Grant Senior Secretaries and Grant Secretaries across all TRIO grants that provide a portion of salary.
Initiate PCR’s for TRIO positions and provide purchasing, travel and other administrative support for TRIO grants that provide a portion of salary.
Provide administrative support to program staff to include participant recruitment, selection, and service delivery.
Assist Director with reconciliation of program budgets. Submit monthly budget reports.
Work with TRIO Administrative Support Staff to resolve any issues that may arise as they pertain to budgets, financial analysis, reconciliations, procurement, travel, the hiring process, office maintenance or otherwise.
Coordinate Monthly TRIO Administrative Support Staff meetings to discuss administrative workflow issues and to provide university updates on changes or updates to policy.
Maintain program files and review for completeness.
Assist program staff with maintenance of program database.
Adhere to and provide feedback on policies and procedures to ensure efficient office/program operations.
Perform other duties as assigned.
Additional Information to Applicants
Please include a cover letter that addresses how you meet the required and preferred qualifications in the order in which they are listed in this job posting.
Job Open Date06/20/2024
Job Close Date (posting closes at midnight)
Open Until FilledYes
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesApplicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., You will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/47231
Applicant Document