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Job Information
Griffith Company Receptionist / Administrative Assistant in San Diego, California
At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120 year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.
POSITION PURPOSE
The Receptionist/Administrative Assistant is responsible for various operational administrative duties for the regional office location. It is highly essential that this position works closely and collaborates with all departments within the Region.
ESSENTIAL FUNCTIONS
Front Desk Duties
Greeting visitors and monitoring their access to the facility.
Answering phones
Scanning of invoices and indexing them
Cash receipts - collecting checks and logs it in
Opening and distributing mail
Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
Facility Assistant
Coordinates and manages the facilities function for the office.
Issue FOB keys for Field and Office staff.
General Office Administration
Coordinate setup of proper equipment and items for new hire
Maintain and update process documentation
Order Office Supplies
Order Office and Jobsite Furniture
Maintain vendor and pricing information for miscellaneous office items and furniture.
Coordinate lunches for bids, partnering meetings and in-house meetings.
Plan various regional events.
General Operations Support
Onboarding craft new hires.
Assist Project Managers in ordering office supplies/equipment for office trailers that are located at the construction site;
Plan project site and/or partnering meetings;
Assist the Estimating Department during bid days;
Distribute Vehicle Registrations, Fuel Cards, and Home Depot Cards to field and project teams.
Order safety gear and apparel for new hire distribution.
Other operation support services, as needed.
KNOWLEDGE, SKILLS & EXPERIENCE
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
At least 4 years of experience in administrative roles supporting senior management.
Intermediate to advanced level in Microsoft Word, Excel, Outlook, and PowerPoint
Exhibit professional and strong communication skills, both verbally and in written grammar
Ability to communicate to all levels of the organization
Ability to use critical thinking to resolve daily challenges and analyze data
Accurately succeeds under pressure and prioritizes tasks to meet deadlines
Builds and maintains positive working relationships
Welcomes professional and personal development
Exercises good judgment in a variety of situations
Ability to carry out special projects independently and with minimal guidance or supervision
Works well in groups
Confident in working with high-level executives
Handles confidential matters with utmost discretion
Ability to handle frequent interruptions
Adaptive, creative at problem solving
Good time management/multi-tasking, juggling multiple projects and tasks
COMPETENCIES
Effective communication
Adaptability/change management
Conflict resolution/problem solving
Decisiveness
Time management/multitasking
Detail oriented
Interpersonal awareness
PHYSICAL REQUIREMENTS
Most time spent in an indoor office environment
Sitting at a desk for prolonged periods of time
Occasional lifting of files and boxes up to 20 lbs
Pushing/pulling of file cabinets
Extended visual use of a computer screen
Frequent typing
Company Benefits Package
In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)
Hourly rate: $18-24 Hourly
Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.
Visit us at: www.griffithcompany.net.
Griffith Company is an equal opportunity employer and an employee-owned company.
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