Jobs for People with MS: National MS Society

This Project Coordinator position is responsible for supporting project managers with administrative tasks related to Client projects and the overall adherence to Company policy and procedure that are critical for accurate revenue and cost forecasting.

This includes project set up within our fulfillment system, assistance with expenses and purchasing, working with project managers and service line leads to monitor project budget health and potential overages, ensuring accuracy in project billings issued to customers and appropriate revenue recognition in PSA fulfillment tool/Oracle.

• Develop a strong understanding of end-to-end process flows between Salesforce, PSA and Oracle

• Act as North America Advisory Services Project Managers’ support person as liaison between the regional sales team, account managers, corporate Account Receivable/Account Payable functions.

• Support the Project Managers (PMs) in reviewing the proposal acceptances and Customer Purchase Orders for project set up at project initiation to ensure a proper kick-off and staffing of the project.

• Review all aspects of project set up by PMs in PSA against executed contracts for pricing, scope, terms of service, as well as key fields required for proper revenue and cost allocations and reporting.

• Monitor projects as assigned to ensure accuracy and timeliness of billing as well as assist PMs in budget calculations for change orders for existing projects if required. Promptly seek adjustments and hold releases as necessary via communication with the Sales team and UL Credit Team to ensure business continuity.

• Assist with moving of time or expenses, as needed.

• Support billing activities following release of billing events, such as reprint of invoices from Oracle and providing additional information as requested by Clients.

• Drafting of and tracking subcontractor task orders, Purchase Orders, supporting the recoveries and transfers budgeting process by updating PSA as necessary.

• Assist PMs with updates to Projects such as adding assignments, end dates, and any other general project maintenance.

• Review missing and unapproved timecard reports and follow up with staff for submission on a weekly basis.

• Recommend process improvements as needed to support departmental goals and strategies.

• Manage the Latham office operations (4h/week)

• Educational background or work-related experience or some understanding of Accounting, Finance, or Business Administration

• Strong team player with excellent collaboration skills

• Strong written communication skills

• Ability to self-manage and prioritize time-sensitive requests

• Quick learner for computer applications

What you'll experience at UL:

• Mission: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 130 years and is deeply engrained in everything we do.

• People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.

• Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.

• Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.

• Total Rewards: The salary range for this position is $50,000 - $55,000 and is based upon years of experience that is commensurate with the level of the position. All employees at UL Solutions are eligible for annual bonus compensation. The target for this position is 5% of the base salary offered. Employees are eligible for health benefits such as medical, dental and vision; wellness benefits such as mental & financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country, for the relevant position level. We also provide employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).

Internal applicants with questions related to the Total Rewards for this position should submit a ticket via askHR for more insights.

The application deadline for this position is August/31/2024.

Learn More:

Working at UL is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns. This is our every day. This is our normal.

Curious? To learn more about us and the work we do, visit https://www.ul.com/industries/energy-and-utilities/renewables

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A global leader in applied safety science, UL Solutions transforms safety, security, and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth.

The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission.

We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future.

From the adoption of electrification to the enablement of 5G and new mobility, we collectively look toward new frontiers, working for a safer world.​ Our science is your advantage.

Mission: Working for a safer world

UL LLC has been and will continue to be an equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that:

Persons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.