Jobs for People with MS: National MS Society

Job Title: Accounting Assistant

Job Description: Join our dynamic team as an Accounting Assistant, where you’ll play a crucial role in managing and coding invoices, processing payments, and maintaining client accounts. You’ll use our proprietary ERP software to handle electronic and check payments, ensuring accuracy and efficiency in our high-volume accounts payable processes. If you have a keen eye for detail and strong analytical skills, this is the perfect opportunity for you!

Responsibilities:

• Accurately code and process electronic and check payments.

• Utilize Excel to document, track, and organize discrepancies.

• Manage insurance carrier payables, ensuring records are accurate for payment processing.

• Collaborate with internal sales and accounting teams, as well as external customers, to resolve discrepancies.

• Process and code numerous carrier invoices, verifying dates, policy numbers, and amounts.

• Follow up on discrepancies with vendors and internal teams to ensure timely payments.

• Create labels for overnight shipments and complete forms for payment approvals.

• Maintain detailed records of payables in our system.

• Communicate effectively with a team of 8, handling multiple tasks in a fast-paced environment.

Essential Skills:

• 3+ years of accounts payable experience in a high-volume, fast-paced environment.

• Experience with complex invoices and statements with multiple line items.

• Proficiency in processing and coding invoices, and handling electronic and check payments.

• Strong Excel skills, including pivot tables and sorting.

• Excellent attention to detail and organizational skills.

• Ability to follow up on invoice statuses and rectify discrepancies.

• Service-oriented with high personal standards and a hands-on work style.

• Comfortable managing multiple tasks and deadlines simultaneously.

• Experience in a professional office environment with transferable AP experience.

Additional Skills & Qualifications:

• Degree in Accounting or Finance.

• Experience in a complex AP environment with strong research and communication skills.

• Ability to work in a fast-paced team and adapt to changing workloads.

Work Environment: Starting January 6th, 2025, for the first 90 days, contractors located in San Diego County will be required to come into the office three times a week. After 90 days, in-office attendance will be required once a week based on workload. Non-local candidates will rotate into the office for half a day every other week after the initial 90 days. Our fast-paced work environment values hard work, resilience, and a positive attitude. We offer competitive compensation and benefits, including health and welfare, tuition assistance, 401K, career mobility, and more.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.