Job Information
University of Utah Volunteer Program Assistant in Salt Lake City, Utah
Details
Open Date 06/17/2024
Requisition Number PRN14921N
Job Title Program Assistant
Working Title Volunteer Program Assistant
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 19
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
Flexible weekdays between 8:00am-5:00pm; some evenings and weekends.
Is this a work study job? No
VP Area Academic Affairs
Department 00018 - Utah Museum of Natl Hist Oper
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 15.00 to 18.50
Close Date
Job Summary
The Volunteer Program Assistant supports the Volunteer Coordinator and the Community Programs Manager in the daily management of NHMU’s Volunteer Program by: assisting with the recruitment and onboarding of volunteers; helping to maintain the volunteer database; supporting volunteer training and evaluation; assisting with volunteer recognition; preparing reports as needed; corresponding with volunteers as needed. They must communicate clearly, have excellent attention to detail, and enjoy working with people. Review of applications will begin on Monday, July 1, 2024 and continue until the position is filled.
Responsibilities
The Volunteer Program Assistant will:
work closely with the Volunteer Coordinator and Community Programs Manager to understand upcoming programs and events.
assist in overseeing daily program operations, including clerical work and calendar management.
work closely with the Volunteer Coordinator to assist in the recruitment and onboarding process for volunteers, including application screening and interviews.
provide support in the planning and facilitation of volunteer activities, including continuing education programs and recognition and social events.
assist in managing the volunteer database and confidential personnel files.
communicate with volunteers and staff as needed.
act professionally when working with a diverse range of volunteers, potential volunteers, community members, and staff.
opportunities to assist in facilitating STEM -based outreach programming may be available.
other duties as assigned.
must possess a valid driver’s license; ability to travel and occasionally remain overnight. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Minimum Qualifications
Associate’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience) required. Two years of related experience, ability to use logic and reasoning to prioritize tasks, expertise using MS Office software, and demonstrated human relation and effective communication skills also required. Database experience preferred. Bachelor’s degree in a related field may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Strong interpersonal and communication skills, both written and verbal.
Experience working with culturally diverse populations preferred.
Computer skills, including spreadsheet software and/or database software preferred.
Ability to speak conversational Spanish preferred.
Broad knowledge of natural history topics preferred.
Special Instructions Summary
We welcome applicants with non-traditional backgrounds and alternative paths to achieving the required qualifications for this role. If you feel that your experience is equivalent to the required qualifications, you are encouraged to apply.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.