Job Information
ARUP Laboratories Talent Acquisition Coordinator in Salt Lake City, Utah
Description
Schedule :Monday - Friday (40 hrs/wk)8:00 AM - 5:00 PM
Department: Human Resources - 151
Primary Purpose :
Works independently and with talent team to provide support in recruitment, hiring, pre-onboarding, and administration. Works closely with the talent team and administrative team to deliver business needs. Serves as a representative of the company to employees and prospective employees. Assists team members to streamline administrative processes. Gathers and maintains applicable employee documentation from hiring and throughout their employment. Responsible for applicable data collection, documentation and storage.
About ARUP:
ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.
ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient’s life. We never forget that there is a patient behind every specimen we receive.
We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.
Essential Functions:
Performs administrative duties often making decisions based on knowledge of ARUP’s organization and policies and basic Human Resources law.
Collects, tracks, and maintains pre-onboarding and employee documentation
Analyzes and maintains records, education, certifications, and develops applicable projects from minimal instructions using word processing and spreadsheet systems including excel.
Handles confidential correspondence and documents and assembles data from various sources and compiles special reports.
Meets with ARUP employees and external candidates and assists them with applications and appliable questions.
Gathers, documents, and maintains employee records as appropriate. Ensure a positive candidate experience through efficient interview scheduling, and through smooth interview processes.
Assist in the job application and job offer process between prospective employees and talent team.
Process, pre-onboarding tasks, and onboarding requirements,
Processes requisition requests and requisition changes, i.e., updating job postings, job requirements, work schedule, unpublishing position, etc.
Creates and maintains internal and external job postings.
Recruitment data entry and file organization, including data storage, offsite storage, and other repositories.
Assists recruiters in the recruiting/hiring process by coordinating interviews, administering pre-employment testing, and conducting references checks as needed.
Facilitates travel arrangements, i.e., airfare, hotel accommodations, agendas, for out of state candidates).
Actively participate in internal and external audits.
Assists and supports administrative team and HR generalist
Other duties as assigned.
Physical and Other Requirements
Stooping: Bending body downward and forward by bending spine at the waist.
Reaching: Extending hand(s) and arm(s) in any direction.
Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.
Communicate: Frequently and effectively communicates with others.
PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies.
ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Fine Motor Control: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.
Qualifications
Education
Required
- High School Diploma or Equivalent or better
Preferred
- Bachelor's Degree or better in Human Resources
Experience
Required
Type 35 wpm
Experience working with Microsoft Office products to include Word, Excel, Outlook, and PowerPoint
High school diploma or equivalent with four years of administrative support experience OR Associate’s degree with two years of administrative experience OR Bachelor’s degree with one-year administrative experience
Preferred
Ultimate Software/UKG E-recruitment tool
Familiarity with city, state, and federal laws, regulations, and codes related to employment and Equal Employment Opportunity regulations
Acquaintance with the local employment market and community resources
Two years human resources experience
Bachelor’s degree in Human Resource Management, HRIS, or related area
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)