Job Information
University of Utah Program Manager, Undergraduate Programs in Salt Lake City, Utah
Details
Open Date 03/17/2025
Requisition Number PRN41430B
Job Title Academic Program Manager
Working Title Program Manager, Undergraduate Programs
Job Grade E
FLSA Code Executive
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8am-5pm. Occasional evening and weekend responsibilities. Primarily in-person.
VP Area Academic Affairs
Department 01420 - Advising (Sch of Business)
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 45,000 - 60,000, DOE
Close Date 04/20/2025
Priority Review Date (Note - Posting may close at any time) 03/30/2025
Job Summary
From recruitment through graduation, the Undergraduate Programs ( UGP ) team is responsible for supporting students to excel in their academic and co-curricular endeavors. The Program Manager is critical to the success of the UGP team, working proactively to support the Assistant and Associate Dean, department heads, and division staff with finances, scheduling, logistics, communication, and more.
Responsibilities
Works closely with Undergraduate Programs leadership to organize program budgets, monitor and approve related expenditures, and ensure budget goals are met.
Manages purchasing, including making purchases, tracking orders, and managing vendor relationships.
Makes purchases for departments using platforms such as Amazon Business, Costco Business, and ezCater.
Coordinates financial transactions, including fund transfers, reimbursements, and account deposits.
Completes purchasing card allocation and statement preparation for Undergraduate Programs purchasing card holders.
Administers student and professional staff travel, including booking flights, hotels, and transportation; processing cash advances, reimbursements, and per diem; and closing and reconciling travel in UTravel ( SAP Concur).
Coordinates with relevant offices across the University (e.g. Travel Services, Purchasing, Human Resources, Business Services) to ensure timely completion of administrative tasks.
Advises staff, students, and others regarding relevant policies, goals and related technical issues.
Maintains records and prepares updates on financial status for leadership.
Coordinates calendars and provides scheduling support for meetings, events, and other activities as needed.
Compiles and maintains an annual master calendar of events hosted and sponsored by Undergraduate Programs units.
Monitors administrative quality and effectiveness; researches and implements improvement methods.
Attends and provides administrative support for division events, including coordinating vendors, directing attendees, and supporting setup and clean up.
Supports human resource management processes, including employee hiring and payroll approval.
Coordinates the completion of academic processes, including credit petitions, and course withdrawals.
Utilizes Qualtrics survey software, creating and administering forms and form responses for various student and staff processes.
Oversees day-to-day operations and coordinates division activities.
Other duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Strong organizational skills.
High level of attention to detail.
Effective professional communication skills.
Experience with or willingness to learn Qualtrics survey software, Excel, Salesforce, and other platforms as needed.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.