Job Information
University of Utah Finance & Employment Coordinator in Salt Lake City, Utah
Details
Open Date 05/01/2024
Requisition Number PRN38418B
Job Title Coordinator, Administrative Program
Working Title Finance & Employment Coordinator
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
This is a HYBRID position, and will work ON- CAMPUS and VIRTUALLY , with schedules approved by the supervisor. Approximately 3 days/week on campus; 2 days/week remote. The first months will require on-campus work most days for training purposes.
VP Area U of U Health - Academics
Department 00271 - College of Nursing-Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $44,000 - $53,000 annual salary
Close Date
Open Until Filled Yes
Job Summary
In this position you will grow your administrative and financial skills, paving the way for future opportunities in higher education and the private sector. You’ll serve on a small team of finance/accounting, Human Resources, marketing and administrative staff, closely led by the Associate Dean of Finance and Administration. After appropriate training, you’ll work with faculty and staff to resolve payroll issues, complete HR procedures, process timekeeping functions, resolve documentation problems, process purchasing payments and other transactions. You’ll be involved in most general accounting, finance, human resources, purchasing & payroll processes for the College of Nursing.
Although you’ll consistently have access to supervision and guidance, we will rely on you to embrace the job without being micromanaged. We’ll trust you to take action, to ask questions, to own your area of work, and to resolve issues without always being told or monitored.
This is a coordinator-level position, so someone who has been a reliable Administrative Assistant, secretary or clerk or has experience with office work would be a good candidate.
Not only is this a good team to work with, but this position is eligible for full universitybenefitsincluding;medical-dental-wellness coverage, an additional immediately vested14.2% of salary employer contributionto retirement (401a),paid leave,paid holidays,tuition assistancefor employees and family,free UTA transport passand others.
See details at:https://www.hr.utah.edu/benefits/Total Compensation Calculator**
Please apply at: https://utah.peopleadmin.com/postings/164038
Responsibilities
Coordinate and monitor established payroll functions for the College of Nursing (CoN)
Coordinate purchasing requests and other financial transactions
Verify new employee eligibility with I9 forms
Assist employees in resolving timekeeping issues
Prepare and distribute monthly financial reports
Monitor payroll and budget information and process electronic reconciliations
Request background checks and drug screens and complete other hiring functions
Help track faculty and staff training compliance
Help document and distribute departmental procedures
Coordinate details such as purchasing activities, personnel actions, document control, account coding for financial transactions and oversee the maintenance of departmental records
Develop an understanding of relevant Accounting/Payroll and HR university policies, federal regulations and contractual requirements to help coordinate their implementation, under supervision
Develop and apply basic financial analysis and data management skills
This job description is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
We’ll look at education, but also at experience. Graduation with a BA/BS degree is NOT required if you have experience (see formal requirements above). Equally, a degree and some semi-related office experience may make you competitive. If in doubt, apply! We’d love to see your application.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.