Job Information
Rye Country Day School Executive Assistant to the Head Of School in Rye, New York
Reporting to the Head of School, the Executive Assistant provides a wide variety of complex and confidential administrative and executive support functions. This support includes communicating information on behalf of the Head of School to employees, parents, and trustees. The Executive Assistant works to ensure connection and alignment of the Head of School’s office and Board of Trustees activities with administrative functions of the School; and oversees and addresses a variety of major initiatives and/or providing general support necessary to ensure efficient and effective school operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Essential Functions:
Serves as a reliable and trusted partner to the Head of School with high integrity
Serves as a liaison to the Board of Trustees and Senior Administrative teams; organizes and coordinates executive outreach
Maintains Board of Trustees contacts and manages Board of Trustees materials
Coordinates meetings, conferences, direct mailings and school-wide special projects
Composes and distributes routine and complex documents and presentations for the purpose of communicating information to school personnel, students, trustees, parents, the public, and others
Assists the Head of School in scheduling, preparing and distributing agendas for Board and committee meetings
Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions and meet record-keeping obligations
Manages the Head of School’s calendar/schedule to ensure commitments are met and following-ups are completed in a timely manner
Coordinates meetings and retreats for the Senior Administrative team and assists with all-school meetings, as well as smaller staff meetings and events as needed
Provides sophisticated calendar management for Head of School; prioritizes inquiries and requests while troubleshooting conflicts; makes judgements and recommendations to ensure smooth day-to-day engagements and ensure prioritization of sensitive matters
Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Head of School, including those of a highly confidential or critical nature
Prioritizes and determines appropriate course of action, referral, or response, exercising judgment to reflect Head of School’s style and organization policy
Responds to inquiries (including telephone calls) from students, parents, employees, and trustees, providing information, facilitating communication among parties and/or providing direction
Coordinates cross division end of year celebrations including US and MS graduations
Manages sensitive matters with a high level of confidentiality and discretion
Manages end-of-year communication out of Head of School office such as the Employee Tea; awards, list of leavers and retirees; Prize Day, Head of School Prize, etc., and closing meetings
Oversees development of RCDS master calendar and manages day to day master calendar updates
Serves as primary point person and coordinator of the following major school-wide events: Opening Ceremonies, State of the School, Closing Meetings, annual Employee Tea, Faculty & Staff Gowns and Hoods; Board of Trustee meetings
Updates the Basic Education Data Systems [BEDS]
Supports Administrative Support team by providing trainings, resources, and collaborative workspace
Other duties as assigned
Desired Qualifications:
Bachelor’s degree required
At least 7 years experience and a proven track record in excellent in executive support
Outstanding communication, interpersonal, collaboration, and technology skills
Keen attention to detail and proactive nature
Experience with managing multiple calendars and high-level events
Preferred experience with board and volunteer management
Ability to multi-task and manage numerous high-priority projects simultaneously
Superior organizational and project management skills
Flexibility regarding work schedule and duties
RCDS seeks faculty and staff who support our mission to foster a lifelong passion for learning, understanding, and service in an ever-changing world, and who share our commitment to creating and sustaining a vibrant, thriving, and inclusive multicultural learning community. The school is committed to providing invigorating and supportive work experiences for its diverse community of employees. Faculty and staff are offered meaningful opportunities for professional development, growth, and leadership; highly competitive salaries; and extensive benefits. RCDS is committed to diversity and inclusion throughout the community and curriculum. Please visit our website-http://www.ryecountryday.org – to learn more about the school’s rigorous curriculum, values, and strategic initiatives.
Rye Country Day School is an equal opportunity employer and complies with all federal, state, and local laws, which prohibit discrimination in employment because of race, color, national origin, citizenship, age, sex, religion, disability, marital status, sexual orientation, and veteran status.
Interested candidates should apply by submitting a resume and cover letter via the following link: https://rcds.workable.com/.
Salary range: $80,000-$100,000