Job Information
CITY OF RALEIGH Administrative Specialist - Parks and Natural Resources in Raleigh, North Carolina
The
Administrative Specialist for the City of Raleighs Parks, Recreation, and Cultural Resources Department will provide essential clerical and administrative support to the Park Maintenance Division. This role involves preparing meeting agendas and minutes, managing schedules, processing forms and documents, and providing exceptional customer service to both internal staff and the public. The position will be stationed at the beautiful Dorothea Dix Park and will have a variety of duties primarily supporting the Engagement Team, which includes Refuse, Athletic Field and Aquatics Maintenance, and Destination Parks Teams.
Responsibilities include maintaining records, updating databases, coordinating logistics for meetings and events, and assisting with budget monitoring. The ideal candidate will help ensure smooth operations by handling various administrative duties with attention to detail and efficiency.
About You: The ideal candidate for this role is highly organized, detail-oriented, and customer-focused, with strong administrative and clerical skills. They have a passion for community service and a commitment to supporting the Engagement Teams operations. Excellent communication and interpersonal skills are essential, as well as the ability to coordinate schedules, prepare documentation, and provide outstanding support to both internal teams and the public.
A proactive approach to problem-solving, the ability to prioritize tasks effectively, and strong attention to detail are key qualities for success in this role. Additionally, candidates who are adaptable, proficient with modern office technology, and have experience with records management and budget tracking will be highly valued.
About Us:
The City of Raleigh Parks, Recreation and Cultural Resources Department (PRCR) mission is
"Together we connect and enrich our community through exceptional experiences."
PRCR plays a leading role in the quality of life and character of the Capital City. A wide range of facilities and programs spread over 220 parks and 120 miles of trails supports the social, cultural, mental and physical well-being of the citizens. The Parks Department is committed to hiring all kinds of talent to build a diverse workforce and is guided by the vision of Bringing People to Parks and Parks to People.
Duties and Responsibilities
- Provide specialized administrative support, including preparing agendas, attending meetings, and taking minutes
- Coordinate schedules, review correspondence, and recommend office procedure improvements
- Prepare and update various documents, including reports, presentations, and policy materials
- Process forms such as requisitions, invoices, reimbursements, and monitor deadlines
- Provide customer support, perform basic research, and route requests to appropriate resources
- Maintain databases, update records, and assist with document scanning, filing, and audits
Typical Qualifications
Education and Experience: High School Diploma or GED and four years of related clerical and/or office support experience
OR
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.