Job Information
NCSU/Campus Enterprises Accounts Payable Coordinator in Raleigh, North Carolina
Essential Job Duties
+-----------------------------------------------------------------------+ | Campus Enterprises is NC State University's division of retail and | | hospitality organizations NC State Dining, NC State Stores, Lonnie | | Poole Golf Course, NC State Student Centers (Witherspoon and Talley), | | and the One Card Office. Each department is dedicated to providing | | service excellence, value and enrichment of the student experience in | | support of academic success. | +-----------------------------------------------------------------------+ | This position is independently responsible for all aspects of | | accounts payable for Campus Enterprises, with the primary assignment | | currently for NC State Stores, including Wolfpack Outfitters and | | WolfXpress. This operation oversees a significant accounts payable | | volume (peak volume being upwards of $3M+ per month). This position | | could also expand to provide redundancy forNCSUDining, Student | | Centers and other Campus Enterprises entities as the division | | continues to evolve in its structure and responsibilities. | | | | Responsibilities include but not limited to: | | | | - Set up financial system processes, analyze accuracy of entries | | and problem-solve issues. | | - Match invoices to purchase orders, verifying the amount billed | | matches the amount received. Independently research any | | discrepancies and make necessary corrections. | | - Post invoices and credit memos, make adjustments as needed. | | - Prepare weekly check run, ensuring invoices are paid in a timely | | manner as well as being mindful of pending returns. | | - Reconcile credit memos issued for returns, researching any | | discrepancies. | | - Set up and maintenance of vendors. | | - Resolve vendor disputes in a professional manner. | | - Serve as the point of contact for vendors regarding all things | | payment and credit related. | | - Work closely with buyers to ensure proactive relationship | | management. | | - Assess and anticipate unprecedented problems that require | | research and review of policy and procedures of the office/unit. | +-----------------------------------------------------------------------+ | Other Responsibilities | | | | - Model the division's mission and values and foster a positive, | | cohesive workplace. | | - Understand the goals and culture of the organization and | | understand how employees' work activities, teamwork and customer | | service impact vendors and clients. | | - Adhere to all university policies, procedures and regulations and | | division standard operating practices and protocols. | | - Perform other duties as assigned to ensure Campus Enterprises' | | business needs are met. | +-----------------------------------------------------------------------+
Minimum Experience/Education
+-----------------------------------------------------------------------+ | High School Diploma or equivalency and one year of experience in | | accounting work; or equivalent combina ion of training and | | experience. | +-----------------------------------------------------------------------+ | | | Other Required Qualifications | | | | - Proficient use of Microsoft Excel, or similar software, to create | | reports and to monitor, track, audit and reconcile. | | - Experience with high volume accounts payable. | | - Strong written and verbal communication skills to effectively | | communicate with vendors, peers and supervisors, and professional | | communication with multiple levels of employees within the | | university. | | - Maintain confidentiality of data. | | - Analytical thinker and problem solver. Ability to quickly | | recognize discrepancies, resolve problems appropriately and make | | independent decisions. | | - Deadline driven with a sense of urgency. | | - Ability to research and summarize data. | | - Demonstrated strong interpersonal communication skills, high | | accuracy, initiative, attention to detail, analytical skills | | required ability to process high volume of accounts payable. | | - Provide outstanding customer services, including the ability to | | remain professional and respectful under pressure when dealing | | with difficult situations. | +-----------------------------------------------------------------------+ | Preferred Qualifications | | | | - Experience in Accounting, A/P. | | - General Ledger experience and management of vendors | +-----------------------------------------------------------------------+