Job Information
University of Maine at Presque Isle Academic Records Specialist CL2: Office of Student Records in Presque Isle, Maine
Position Title:
Academic Records Specialist CL2: Office of Student Records
Campus:
Presque Isle
Department:
Registrar - IREG
Location:
Presque Isle ME
Bargaining Unit:
COLT
Salary Band/Wage Band:
B22
Work Schedule:
Monday - Friday 8am - 4:30 pm
Length:
Fiscal Year (12 Months)
Statement of the Job:
The University of Maine at Presque Isle is seeking to hire an Academic Records Specialist (CL2) for the Office of Student Records.
The Academic Records Specials will ensure the efficient functioning of the Office of Student Records. In addition to providing clerical duties, this position will act as the Campus Security Liaison. This is an on-campus position with typical office hours of 8 AM-4:30 PM.
Key Responsibilities Include (not limited to):
Office Duties:
Direct phone line to the Office of Student Records
Monitor the umpireg@maine.edu office email
Transcript Request Processing- this entails daily batch processing of internal MaineStreet official transcript requests or any walk-ins who require a physical official transcript
Maintaining the upkeep and updating of all student records
Maintain inventory and order office supplies
Process Purchase Orders
Process Enrollment Verification requests- primary responsibility is processing individual student requests needed for employment purposes, car insurance discounts, or other proofs of enrollment
Multiple Commencement event responsibilities
Supervision of office student workers
Campus Security Liaison duties:
Update and maintain all security roles and permissions for students and employees in the MaineStreet (Peoplesoft) program
Attend the bi-monthly University of Maine System Security Liaisons meeting
The starting rate is $18.22 per hour for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits (https://umpi.hiretouch.com/uploads/523/file/Single_Page_Benefits-ACSUM.pdf) include medical, dental, retirement, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers wellness programs.
Please visit the Job Description (https://umpi.hiretouch.com/uploads/523/file/Academic_Records_Specialist_CL2_OSR_Job_Description.docx.pdf) to learn more about the position.
About the University:
For more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 1,300 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment.
Further information about the University of Maine at Presque Isle can be found at https://www.umpi.edu/
The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region’s premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine. The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region.
Learn more about what Aroostook County has to offer here (https://visitaroostook.com/) .
Qualifications:
Required:
High school diploma or equivalent (G.E.D.) AND two years working in academic records, including some lead experience. Additional qualifying experience may substitute for the education required for the assigned position.
Excellent interpersonal skills, ability to function as a team member
Excellent oral and written communication skills
Excellent analytical and organizational skills
Experience working with college students is preferred
Preferred:
Knowledge of Google Drive and One Drive
Knowledge of Microsoft Excel or Google Sheets
Experience with automated student information system
Experience with automated degree auditing system
Experience with college-level curriculum
Other Information:
Materials must be submitted via "Apply for position." You will need to create an applicant profile, complete an application (which includes contact information for three professional references), and upload a cover letter and a resume/curriculum vitae that fully describes your qualifications and experiences with specific reference to the required and preferred qualifications.
Search Timeline:
Review of applications begins immediately.
Interviews the week of July 8, 2024.
Candidate to start as soon as possible.
Appropriate background screening will be conducted for the successful candidate.
The University of Maine at Presque Isle is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following office has been designated to handle inquiries regarding non-discrimination policies: Office of Equal Opportunity, University of Maine, 5713 Chadbourne Hall, Room 412, Orono, ME 04469 207-581-1226. TTY 711 (Maine Relay System).
Required Documents:
Cover Letter, Resume/CV