Job Information
New York State Civil Service Transportation Office Assistant 2 - (NY HELPS) Region 8 in Poughkeepsie, New York
NY HELP Yes
Agency Transportation, Department of
Title Transportation Office Assistant 2 - (NY HELPS) Region 8
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade 11
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $46306 to $56743 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 7:30 AM
To 3:30 PM
Flextime allowed? No
Mandatory overtime? Yes
Compressed workweek allowed? No
Telecommuting allowed? No
County Dutchess
Street Address NYS Department of Transportation - Bridge Maintenance
4 Burnett Blvd
City Poughkeepsie
State NY
Zip Code 12603
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:Promotional: A qualified employee of the New York State Department of Transportation or the New York State Canal Corporation and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to a salary Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38967qualifying.cfm.Open Competitive: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or hiring, purchasing, payroll, and/or office administration.SubstitutionCertification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Duties Description The TOA2 will be responsible for all administrative activities in support of the Bridge Maintenance Program including but not limited to personnel transactions, hiring documentation, scheduling physicals and OTETA testing, employee timesheets, purchasing, paying invoices, accident damage recovery coordination and submission as well as preparing internal and external correspondence.
Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Some positions may require additional credentials or a background check to verify your identity.
Name Administrative Services
Telephone
Fax 845-431-7927
Email Address dot.sm.r8.hr.personnel@dot.ny.gov
Address
Street Administrative Services NYS DOT
4 Burnett Blvd
City Poughkeepsie
State NY
Zip Code 12603
Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R08-24-51 and last name in the subject line and referenced in the letter of interest no later than 7/15/2024 to:Administrative ServicesNew York State Department of Transportation, Region 84 Burnett Boulevard Poughkeepsie, NY 12603dot.sm.r8.hr.personnel@dot.ny.gov