Job Information
NBT Bank Commercial Executive Assistant in Portland, Maine
Pay Range: $30.31 - $40.52
Provides high level support to the Commercial Executives, Regional Presidents and extended staff related to calendars, meetings, and travel. Manages all aspects of regional outside events. Regularly produce management reports, presentations, and analysis, and provide support to Regional Executive(s) in terms of tracking Community Support Dollars by Region on a spreadsheet and point of contact as needed for non-profits and non-profit events.
Education and Experience:
Bachelor's degree and 4 years experience or equivalent combination of education and experience
Banking experience preferred
Skills and Abilities:
Must be well organized and flexible to handle multiple tasks while consistently decisioning the priority level of the task and coordinating completion accordingly.
Strong customer service skills
Proficient in Microsoft Office Suite to include Word, Excel, and PowerPoint
Ability to handle sensitive information
Maintain high level of confidentiality
Must be able to travel as needed to support regional events
Ability to interact with all levels of leadership, employees, customers, and business partners.
High degree of self-confidence, discretion, judgement, tact and pose, both in person and on the phone.
Tasks Performed:
40% Supports the Commercial Presidents, Regional Presidents, and extended team by coordinating calendars and meetings, appointments, events, and travel. Manage all aspects associated with the planning, execution, and hosting of annual regional events; including but not limited to, scouting, and evaluating venues, food, and beverage, negotiating contracts, agendas and materials, technology/audio visual etc.
25% Provides support to Regional Executive(s) in terms of tracking Community Support Dollars by Region on a spreadsheet and point of contact as needed for non-profits and non-profit events. This includes interacting with the organization, as necessary.
25% Provides support to Commercial Banking Leadership with timely and accurate sales and management reports, presentations and analysis including monthly activity reports and Operating Committee reports. Office Management skills are necessary to guide and coordinate the daily activities of office personnel to achieve business goals. Maintain office calendar and conference rooms. Maintain focused work environment through supply inventory and ordering. In person contact commercial clients and outside vendors. Process travel and expense reports for Commercial President and market area sponsorship events.
5% Provides support and backup across the market footprint for other Commercial Executive Assistants as needed.
5% Other duties as assigned
Additional Requirements:
Travel as needed
Drivers license required
Physical Requirements:
Communicate effectively with internal and/or external customers
Stationary 75% of time or greater
Move Objects to Maximum 10 lbs
Benefits for Full-Time Employees:
Generous Paid Time Off : At least 22 days annually, prorated in the year of hire.
Parental Leave : Six weeks of paid leave at 100% of your salary.
Comprehensive Medical Coverage : Includes employer contributions to HSA for High Deductible Health Plan participants.
Dental and Vision Coverage : Ensuring your overall health and well-being.
Flexible Spending Accounts : For healthcare and dependent care expenses.
Employer-Paid Disability Coverage : Both short-term and long-term, with an option to purchase additional long-term coverage.
Life Insurance : Employer-paid basic life insurance, with an option to purchase supplemental coverage.
Voluntary Benefits : Including hospital, accident, and critical illness coverage.
Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future.
Adoption Assistance : Supporting your growing family.
Tuition Reimbursement : Invest in your education and career growth.
Employee Assistance Program (EAP) : Access to support and resources.
Financial and Banking Services : Various benefits and financial planning assistance .
Benefits for Part-Time Employees Working 20+ Hours/Week:
Medical Coverage : Includes employer contributions to HSA for High Deductible Health Plan participants.
Generous Parental Leave : Six weeks of paid leave at 100% of your salary.
Benefits for All Part-Time Employees:
Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan for employees who work at least 1,000 hours in a calendar year, all designed to help secure your future
Paid Sick and Safe Leave : For your health and safety.
Employee Assistance Program (EAP) : Access to support and resources.
Financial and Banking Services : Various benefits and financial planning assistance .
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.
NBT Bank offers a stimulating work environment that recognizes talent and encourages teamwork. Our employees benefit from a total compensation package, including competitive salary, bonuses and a wide range of benefits for eligible employees - like our Tuition Reimbursement Program. Join NBT Bank and build your career through the many growth, learning and collaborative opportunities made available across the company.
EEO is the law (https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf)
EEO is the Law Poster Supplement
Pay Transparency Nondiscrimination Provision (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf)
Family Medical Leave Act (FMLA) Poster
Employee Polygraph Protection Act (EPPA) (https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf)
NBT Bank is an equal opportunity employer and fully supports a diversified environment. We do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status or veteran status, recently separated veterans, genetic information, victims of domestic violence and stalking or any other class protected by Federal, State or local law. This policy applies to all terms of employment.
NBT Bank is inclusive and supportive of individual needs. If you have a physical or other impairment that might require an accommodation, including technical assistance with the Careers website or submission process, please call 1-888-804-1771 or contact us via email at humanresources@nbtbank.com. The Human Resources Shared Service Center hours of operation are Monday through Friday, 8:00 AM to 5:00 PM EST.