Jobs for People with MS: National MS Society

Job Title: Front Office Admin/Member Support Specialist 2

Job Description

The Front Office Admin/Member Support Specialist 2 will serve as the primary point of contact for employees and visitors, ensuring a seamless and welcoming environment. This role requires a tech-savvy individual with strong organizational skills to manage daily operations, events, and amenities while leveraging tools like G Suite and Jira.

Responsibilities

• Create a welcoming atmosphere for employees and visitors, serving as the first point of contact and embodying the company's values.

• Uphold office policies and guidelines.

• Be a resource for employees, addressing inquiries and providing assistance related to workplace services and amenities.

• Greet and assist visitors, managing check-in procedures and providing necessary information to enhance their experience.

• Utilize G Suite applications (Google Docs, Sheets, Calendar, etc.) for efficient communication, documentation, and calendar management.

• Manage and track workplace-related requests and issues through Jira.

• Collaborate with the security team and onsite management to address maintenance, deliveries, and other operational needs.

• Coordinate and manage calendars for meetings, events, and appointments, ensuring effective use of shared spaces.

• Collaborate with team members to plan and execute onsite meetings, including organizing catering, assisting with event logistics, and managing room setup and breakdown.

• Maintain inventory of office supplies and amenities, requesting replacements as needed to ensure smooth operations.

• Monitor and support the implementation of health and safety practices on site, ensuring compliance with safety standards.

Essential Skills

• 2-3 years of administrative experience with strong communication and interpersonal skills.

• Proficient in G Suite applications with a strong ability to train and assist others.

• Experience with Jira or similar ticketing systems preferred.

• Strong organizational skills and attention to detail.

• Ability to multitask and prioritize effectively in a dynamic environment.

Additional Skills & Qualifications

• Previous experience in hospitality or workplace services is a plus.

Work Environment

On-site office setting with approximately 160 people. The office fosters a tight-knit community and includes a fitness center equipped with Peloton equipment. The location is also conveniently close to restaurants for lunches.

Pay and Benefits

The pay range for this position is $15.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Plano,TX.

Application Deadline

This position is anticipated to close on Mar 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.