Job Information
Carnegie Mellon University Manager, Accounts Payable & Travel in PITTSBURGH, Pennsylvania
Reference #: 2021857 The Opportunity We are seeking a highly motivated and experienced Manager to oversee the Accounts Payable and Travel departments within our organization. You will be responsible for ensuring the accuracy, efficiency, and timeliness of all accounts payable and travel functions. This position requires a deep understanding of government contracting regulations, compliance requirements, and specific policies governing financial management in FFRDCs. The ideal candidate will possess strong leadership, analytical, and communication skills to effectively manage both areas of responsibility within the unique context of an FFRDC.
Responsibilities:
Accounts Payable:
Oversee the processing and payment of all vendor invoices in accordance with company policies and procedures, federal regulations, and Generally Accepted Accounting Principles (GAAP).
Ensure accurate and timely recording of all accounts payable transactions.
Review and approve transactions, ensuring compliance with company policies and procedures and federal regulations.
Collaborate with various SEI and campus departments to resolve invoice discrepancies and issues in a timely manner.
Implement internal controls and procedures to safeguard assets and mitigate financial risks associated with accounts payable activities.
Implement process improvements to streamline the accounts payable process and enhance efficiency.
Stay informed of and comply with all Federal Acquisition Regulations (FAR) and Uniform Guidance regulations.
Travel:
Develop and enforce travel policies and procedures in compliance with university policies, government regulations, and contractual requirements.
Enhance and foster collaboration with university stakeholders and preferred travel agency vendor.
Manage the travel booking system and ensure employee compliance with travel policies. Regularly review and recommend efficiencies.
Review and approve travel expense reports, verifying adherence to per diem rates, allowable expenses, and documentation requirements.
Provide guidance and support to employees regarding travel policies, reimbursement procedures, and travel advances.
Financial Compliance and Reporting:
Ensure compliance with government regulations, sponsor requirements, and university policies related to financial management, procurement, and travel.
Participate in financial audits, reviews, and investigations, providing documentation and support as needed.
Monitor and assess the effectiveness of internal controls, identifying areas for improvement and implementing corrective actions as necessary.
Prepare reports on accounts payable and travel activity for management.
Stay abreast of changes in government regulations, accounting standards, and university policies impacting accounts payable and travel management functions.
Develop and oversee departmental budget.
Leadership and Collaboration:
Provide leadership, direction, and support to the accounts payable and travel teams, fostering a culture of accountability, integrity, and continuous improvement.
Collaborate with cross-functional teams, at the SEI and the university, including financial analysis, accounting, procurement, contracts, and program staff, to support operations and objectives.
Serve as a subject matter expert on accounts payable and travel-related matters, offering guidance and training to staff, management, and stakeholders.
Represent the organization in meetings, conferences, and discussions related to financial management, procurement, and travel policies and practices.
Qualifications:
Bachelor's degree in Accounting, Business Administration, or a related field (MBA preferred).
8-10 years of experience in financial management, accounting or related field, preferably in a government contracting or FFRDC setting, with at least 2 years in a supervisory role.
Thorough understanding of government regulations, compliance r quirements, and financial management practices applicable to FFRDCs, including FAR, DFARS, CAS, and DCAA requirements.
Strong leadership and managerial skills, with the ability to lead and develop a diverse team of professionals in a complex and dynamic environment.
Excellent analytical, problem-solving, and decision-making abilities, with a focus on accuracy, attention to detail, and compliance.
Proficiency in financial systems, enterprise resource planning (ERP) software, and travel management tools commonly used in FFRDCs (e.g., Oracle, Concur).
Excellent communication skills, both written and verbal, with the ability to effectively communicate complex financial concepts to diverse audiences.
Advanced in Microsoft Office Suite (Word, Excel, PowerPoint).
You will be subject to a background check.
Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity.
Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.
Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insuranceto an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.
Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!
For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
LocationPittsburgh, PA Job FunctionFinancial Planning, Analysis, Accounting and Reporting Position TypeStaff - Regular Full Time/Part timeFull time Pay BasisSalary More Information:
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Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
Statement of Assurance
Carnegie Mellon University considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.