Jobs for People with MS: National MS Society

Description

We are offering a contract to permanent employment opportunity for an Administrative Coordinator in the education industry based in Philadelphia, Pennsylvania. The chosen Administrative Coordinator candidate will be involved in a variety of tasks, from managing calendars, scheduling meetings to handling inquiries and correspondence. Administrative Coordinator role also involves maintaining accurate records, processing various forms and documents, and ensuring the smooth operation of the department.

What you get to do every single day:

• Efficiently manage scheduling and calendar activities for the department.

• Respond and handle different types of inquiries and correspondence.

• Direct telephone calls proficiently while providing preliminary information as required.

• Coordinate travel arrangements when necessary.

• Act as the primary contact for the department with both internal departments and external organizations.

• Prepare and process various forms, records, and reports related to administrative functions.

• Monitor budget documents and purchase orders and prepare expense reports and invoices.

• Assist in the preparation of materials for meetings, reports, projects, presentations, and mailings.

• Resolve inquiries relating to established policies and procedures, escalating issues when necessary.

• Order supplies, prepare attendance forms, and submit work orders for the department.

Requirements

Other requirements for the Administrative Coordinator position include and are not limited to:

• Minimum of 2+ years of experience in an administrative role within an educational setting, preferably in a university environment

• Proficiency in calendar management, including the scheduling of appointments

• Ability to efficiently direct phone calls and handle inbound telephone calls efficiently

• Excellent email communication skills, with the ability to respond timely to internal and external correspondences

• Experience in preparing and managing expense reports

• Proven ability in meeting preparation, including setting up meeting rooms and coordinating logistics

• Expertise in creating and distributing meeting agendas

• Experience in supply ordering, ensuring all necessary materials and resources are available as needed

• Attention to detail and the ability to multi-task in a fast-paced environment

• Strong organizational and time management skills, with a proven ability to prioritize tasks effectively

Please contact Hayley Master at 215.568.4580 about this opportunity and reference Job #03720-0013175214

TalentMatch®

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