Job Information
State of Colorado Project Planner I -Division of Facilities Management - Pueblo & Denver in Other (see multiple locations in job posting), Colorado
Project Planner I -Division of Facilities Management - Pueblo & Denver
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Project Planner I -Division of Facilities Management - Pueblo & Denver
Salary
$66,804.00 - $80,172.00 Annually
Location
Other (see multiple locations in job posting), CO
Job Type
Full Time
Job Number
IHA 09987 06/27/2024
Department
Colorado Department of Human Services
Division
AS - Facilities Management
Opening Date
06/27/2024
Closing Date
7/7/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1600 W. 24th Street, Pueblo CO 81003 4112 S. Knox Court, Denver CO 80236
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
karina.sanchez@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open only to Colorado state residents.
Please note: This recruitment will be used to fill multiple vacancies.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Division of Facilities Management-Planning, Design & Construction Group:
The Division of Facilities Management (DFM) is a customer-driven support organization responsible for providing facilities management services to the entire CDHS facility portfolio (encompassing all CDHS offices and divisions) comprising 323 buildings, approximately 3.7M GSF, over 1,500/acres spread over more than 21 campuses. These services include the day-to-day facility maintenance and operational needs of buildings and grounds, fleet, custodial services administered through three geographically dispersed regional districts; North, South and West.
The Planning, Design and Construction (PDC) Group within DFM provides professional expertise with three areas for a construction project: planning, design and construction. PDC offers specialized expertise in facility planning and management, overseeing the strategic development of future facilities and implementation of appropriate and large non-appropriated projects, including the development of the Capital Construction, Capital Renewal and Controlled Maintenance budget requests, and development of grants for funding sources outside of State government. PDC offers comprehensive support to the Department in the realms of Architecture and Engineering, encompassing everything from the consultant selection, to interpretation and application of building codes and facility standards. Lastly, PDC extends its expertise and support by offering management oversight for alterations, building additions, and new construction projects. This encompasses a range of responsibilities, including contract administration, ensuring code compliance, managing budgets and schedules, and overseeing facility commissioning—all while strictly adhering to State Building and CDHS policies.
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CDHSCareers
Description of Job
Hybrid Working Arrangements: This position will be expected to be in the office two days a week.
Please note: These working arrangements are subject to change.
We are hiring Project Planner I’s in both Pueblo & Denver. When answering the supplemental questions, please select the vacancy that you are applying for.
What You'll be Doing
This position provides technical maintenance planning, cost estimating, and/or contract planning/estimating work involving the alteration, modification, maintenance, and repair of state owned buildings within CDHS’s portfolio. Position acts as a liaison between the users of a facility, supervisory physical plant personnel, trades people, project managers, construction contractors, or subcontractors to gather information, provide technical construction advice and assistance, or effect mutual accord on construction plans, specifications, scheduling, and possibly contracts. Position provides quality customer service to CDHS/DFM customers by providing design, code review, project management on scope of work on small to medium projects which may include Controlled Maintenance and/or Capital Construction projects, construction planning, inspections, AutoCAD support, AutoCAD library upgrading, development of standard specifications, space utilization support and CAFM support.
Position is responsible for new minor construction work as well as renovation projects by initiating, planning, executing, monitoring/controlling, and closing projects under the supervision of a higher-level PDC member.
Procure materials and/or subcontractors to perform construction activities while adhering to state contracting processes.
Schedule projects with customers.
Perform project planning/management to ensure completion of project within budget and compliance with applicable codes as required.
Daily communication with all parties to ensure successful completion of the project.
Coordination with DFM Staff to ensure staff awareness of daily changes and final project changes to systems.
Update any drawings upon completion and O&M Library for historical documentation, as well as instructing operators of any changes in or addition to assets that would require Maximo updates.
Works within the constraints of various customers’ program needs vs. available spaces and systems within the department’s facilities in order to provide satisfactory working and living environments for customers.
Provide detailed cost estimates and critical path schedules for both maintenance and customer driven modification/renovation projects.
Develop and implement construction specifications for consistent use by DFM/PDC.
Provide comprehensive reports for maintenance projects, construction projects, control maintenance projects and capital projects while utilizing project management software.
This position uses its knowledge of architectural / engineering drawings and specifications submitted by privately contracted professionals to oversee and provide technical construction advice and assistance.
Position travels to sites across the State to obtain information for project planning.
Review and determine the extent of damage or repairs needed to restore a space to meet operational needs. Knowledge of OSA requirements will need to be followed to determine an appropriate solution.
Monitors procedures for accomplishing design and construction projects to ensure fiscal and State Building Program rules are followed with either appropriated or operational funding.
Establish financial limitations established by statute and CDHS policy in the evaluating and preparation of construction cost estimates. Compliance with OSA and CDHS contracting procedures to be determined when reviewing documents provided by consultants, contractors, and subordinates.
Work with contracts administration to satisfy all posting and bid and other requirements.
Arrange and catalog plans, specifications, and operations manuals for DFM/PDC.
Develop and maintain an up-to-date and accurate AutoCAD library for required areas managed by DFM/PDC.
Position travels to sites across the State to obtain information for updating of plans.
Works with all building systems and interprets those systems on drawings and assists staff in reading drawings.
Understanding of construction manuals, how to read, interpret and find information within manuals in order to assist staff.
Work with staff to ensure information is accurate on drawings.
Continual communications with staff to ensure any changes made in the field are incorporated and updated on drawings and legible for use by staff.
Provide support for the implementation and maintaining of the computer-aided facilities management (CAFM) system for DFM/PDC.
Survey and develop a plan for non-compliance changes relating to adopted building codes, Life Safety and ADA compliance on all DFM facilities.
Acts as point of contact for regulatory surveys and develops, sometimes in conjunction with Program, the plan of correction for deficiencies.
Works with Program to determine environmental requirements enforced by licensure.
Assist in facility condition index (FCI) survey cycles in order to provide accurate information for controlled maintenance and capital construction requests.
Works in Procore
Performs other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
Experience Only:
Applicants must have at least five years of experience initiating, planning, executing, monitoring, controlling, and closing construction projects. This experience must have included working with AutoCAD. Please ensure the work experience section of your job application clearly demonstrates this experience.
Education and Experience:
A combination of related education and/or experience initiating, planning, executing, monitoring, controlling, and closing construction projects to include experience working with AutoCAD equal to five years will also be accepted. In order to utilize this substitution, you must attach a copy of your transcripts to this job application. Your unofficial transcripts must include your name, college name, type of degree received and date the degree was received/conferred.
Preferred Qualifications :
Knowledge of several trades’ areas and how they interact.
Strong knowledge of AutoCAD and plan viewing to include knowledge of all systems and ability to interpret those systems on drawings and assist staff in reading drawings.
Ability to establish good working relations with numerous departments in order to increase communication and create and foster a collaborative environment.
Experience with individual and organizational contracts
Manage use and upkeep of organizational facilities
Manage project teams
Experience with taking a construction project from concept through design, bid, construction and close out.
Experience with scheduling projects.
Experience with Procore.
Experience working with the Office of State Architect (OSA) process and forms.
Experience working with Building Codes (IBC, NFPA, ADA, etc.).
Familiarity with hospital licensure requirements.
Conditions of Employment :
A full pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.
Must be willing to submit and pass a full background check.
Must possess and maintain a valid U.S. Driver's License.
Travel: Position travels statewide
Must be willing to receive an annual influenza vaccination or provide documentation for a medical or religious exemption at the time of hire.
A Tuberculosis Test (TB) will be required upon hire.
This position is identified as a Critical Position. Critical positions are determined as critical to their operations. Employees in critical positions can be FLSA exempt or nonexempt and can be expected to work and/or remain at their worksite in delayed start, early release or closure situations.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contactkarina.sanchez@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more!
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
02
If you are a current or former State of Colorado employee, please list your employee number and the years that you were employed with the State:
03
Former State employees who were disciplinary terminated or resigned in lieu of termination must disclose the information on the application. If you are a former state employee who was disciplinary terminated or resigned in lieu of termination please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
04
Briefly summarize your experience as a project planner. Describe the types of construction projects to include the size and budget of these projects. Were any of these projects in facilities that had to remain operational during the project? What was your primary role?
05
Describe your experience with planning, budget development, estimate generation, consultant selection(s), oversight for project designs and managing project budgets.
06
Describe your training and experience providing project management expertise, and adherence to policies. Include specific examples.
07
Describe your experience with contract administration, code compliance and budget development, demonstrating your attention to detail. Please include the number of years of experience.
08
Describe your experience using computerized technologies related to project and facilities management, i.e., CAFM, CMMS, Procore, project management software, data analysis, etc.
09
This position requires travel statewide. Are you willing and able to travel?
Yes
No
10
Do you currently possess a valid Colorado Driver's license?
Yes
No
11
Please select all the preferred qualifications that you meet:
Knowledge of several trades' areas and how they interact.
Strong knowledge of AutoCAD and plan viewing to include knowledge of all systems and ability to interpret those systems on drawings and assist staff in reading drawings.
Ability to establish good working relations with numerous departments in order to increase communication and create and foster a collaborative environment.
Experience with individual and organizational contracts.
Manage use and upkeep of organizational facilities.
Manage project teams
Experience with taking a construction project from concept through design, bid, construction and close out.
Experience with scheduling projects.
Experience with Procore.
Experience working with the Office of State Architect (OSA) process and forms.
Experience working with Building Codes (IBC, NFPA, ADA, etc.).
Familiarity with hospital licensure requirements.
12
Based on your selection(s) to the prior question, describe in detail how you meet the preferred qualifications. Include years of experience, knowledge, name of employer, specifics as it relates to the preferred experience, duties, etc.
13
Are you willing and able to meet the Conditions of Employment as listed in this job announcement?
Yes
No
14
Your application should clearly demonstrate all work experience that relates to this position you are applying for. Click below to acknowledge that you have listed all work experience as it relates to this position?
I acknowledge this
15
Do you have experience working with MS Office, Adobe Acrobat (PDF Markup) and Google Suite? If yes, ensure your application details this experience in the work experience section of your job application.
Yes
No
16
Do you have experience reading and interpreting floor plans and drawing sets? If yes, ensure your application details this experience in the work experience section of your job application.
Yes
No
17
We are using this job posting to fill vacancies in Pueblo and Denver. Please select the position you are applying for. Please note the locations listed below are your home office but this position may be required to travel to projects throughout the state. This position is required to be in office at least twice per week.
Pueblo - 1600 W. 24th St., Pueblo CO 81003
Denver - 4112 South Knox Court, Denver CO 80236
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