Job Information
UTAH VALLEY UNIVERSITY Admin Support II - CHSS in OREM, Utah
Admin Support II - CHSS
Salary: $32,350.00 - $40,437.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2402774
Closing: 6/10/2024 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: Academic Affairs - Student Success
Position Announcement
Utah Valley University is seeking Admin Support! Working under the general direction of a Director performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and facilities scheduling, and inventory control, specialized record-keeping, and/or specified information-gathering projects and tasks. Informs students, faculty, and the public of available department and university services. Provides correct and accurate information to inquiries and requests for assistance. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower-graded staff and/or students.
Summary of Responsibilities
• Manages finances and tracks budgetary expenses and submissions. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Coordinates the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.
• Performs advanced and confidential administrative support duties, including composing routine correspondence, reports, presentations, meeting minutes, and financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work-related areas.
• Coordinates the preparation and submission of various reports, including timecards, ePAF's, eSAF's, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking, and reconciliations.
• Coordinates department events and facilitates marketing opportunities, communications, and correspondences.
• Informs students, faculty, and the public of available department and university services. Provides correct and accurate information to inquiries and requests for assistance.
Minimum Qualifications
Graduation from an accredited institution with an associate's degree and one year of experience or any combination of education and experience related to the summary of duties totaling three years.
Preferred Qualifications:
Graduation from an accredited institution with a bachelor's degree or any combination of education and/or experience totaling four years
Documents Needed to Apply
Required:
Resume
Optional Document:
Cover Letter
Knowledge, Skill, and Abilities
Knowledge
• Knowledge of managing finances and budgetary responsibilities across multiple budget lines. Knowledge of procurement and similar procedures.
• Knowledge of best practices in events, marketing communications, correspondence, and appropriate matters of etiquette in various settings.
• Knowledge of department and university services.
Skills
• Skill in-office methods, techniques, practices, and procedures.
• Skill in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, internet, databases, and presentations.
• Skill in the preparation and interpretation of reports, charts, graphs, and tables.
• Skill in interpersonal, problem-solving, and decision-making skills.
• Skill in customer s ervice and phone etiquette.
Abilities
• Ability to plan and anticipate potential changes and act accordingly.
• Ability to maintain confidentiality at all times.
• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to follow verbal and written procedures and instructions.
• Ability to communicate effec ively, verbally and in writing.
• Ability to meet and work with people of diverse backgrounds.
• Ability to demonstrate professional demeanor and poise.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
To apply, please visit https://apptrkr.com/5304514
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