Jobs for People with MS: National MS Society

Job Title: Project CoordinatorJob Description

We are seeking a proactive and organized Project Coordinator to take full ownership of lab operations, manage inventory, and streamline shipping processes. This role offers the opportunity to work with cutting-edge technology in the fields of cameras and robotics, in a collaborative and innovative environment.

Responsibilities

• Ownership of Lab Operations: Take full responsibility for maintaining and organizing lab hardware inventory, ensuring all hardware is tracked, stored, and utilized properly. Manage the end-to-end process of hardware orders, including vendor communication, procurement, and inventory updates. Lead the organization of shipments to customers, ensuring timely and accurate deliveries. Identify and implement improvements to lab processes to increase efficiency and organization.

• Inventory Management: Organize and maintain lab hardware inventory using our internal system (similar to Google Sheets or Excel). Track all incoming and outgoing hardware, ensuring accurate logging of all part numbers and quantities.

• Shipping Coordination: Oversee customer shipments, ensuring all hardware is prepared, packed, and shipped on schedule. Handle shipping documentation and liaise with carriers to ensure smooth logistics.

• Vendor Management: Communicate with vendors to onboard new suppliers, gather necessary information, and ensure proper integration with our procurement system.

• Process Improvement: Continuously look for ways to improve current inventory and shipping procedures. Proactively suggest and implement organizational improvements to optimize lab operations.

• General Lab Support: Assist with manual testing and other lab tasks as needed. Collaborate with team members, including the Senior Lab Technician and Team Leads.

Essential Skills

• Project coordination

• Data entry

• Inventory management

• Administration

• Proficiency in Microsoft Office

Additional Skills & Qualifications

• Organizational and Ownership Skills: Proven ability to manage multiple tasks, prioritize effectively, and take ownership of processes in a fast-paced environment.

• Experience: Previous experience in inventory management, logistics, or shipping coordination preferred. Experience in project management or parts coordination is a plus.

• Ambiguity Handling: Comfortable working in a less-structured environment, where independent decision-making and problem-solving are required.

• Technical Skills: Familiarity with basic inventory management systems (e.g., Excel, Google Sheets, Quick, or similar). Basic knowledge of electronics is a bonus but not required.

• Communication and Initiative: Strong ability to interact with vendors, team members, and customers while working independently and taking initiative.

• Physical Requirements: Ability to lift and carry packages up to 30 lbs. Must be able to move around the lab frequently, including bending, lifting, and organizing inventory. Handle tasks that may require quick, last-minute adjustments, such as preparing shipments or handling hardware requests.

Work Environment

Work in a collaborative and dynamic team environment on cutting-edge technology in the field of cameras and robotics. This long-term role offers room for career growth and development in a fast-paced, innovative setting. Employees will have the opportunity to learn new skills such as basic electronics, soldering, and may attend industry-related conferences.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.