Job Information
Lincoln County Finance Director in Newport, Oregon
Finance Director
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Finance Director
Salary
$107,922.00 - $145,038.00 Annually
Location
Newport, OR
Job Type
Full-Time
Job Number
24-12 (037)
Department
Finance
Opening Date
07/03/2024
Closing Date
Continuous
Description
Benefits
Position Summary
Your job in the department is to . . .
Direct the County's financial management including budget, annual audit, accounting, and mail room activities.
Your job also involves . . .
The initial development of Lincoln County's annual budget and subsequent amendments of budgets during the fiscal year. Administers the daily operations of the Finance Office. Plan Administrator for Retirement System 401(k), Section 457 Deferred Compensation and Post Employment Health Plan (PEHP) programs.
Essential Functions/Major Responsibilities
Oversight and maintenance of all Lincoln County financial accounts and records:
Manage all county accounting activities. Responsible for the accuracy and maintenance of the county’s electronic general ledger system.
Oversee the processing of fiscal documents, check writing (for accounts payable and payroll) and the preparation, analysis, and publication of county financial statements and reports.
Provide financial analysis for labor negotiations and other financial transactions.
Administrator for county financial software.
Review county accounting policies and procedures to ensure that adequate internal controls are developed and maintained.
Prepare and manage the county and special district budgets:
Lead the planning, development, and control activities related to budgeting.
Provide budgetary analysis service to county departments.
Monitor the county's long-range cash flow for planning purposes.
Advise the county Commissioners on the status of the county budget.
Develop forecasts for revenues and expenditures to allow for planning changes in the level of services to be provided.
Evaluate budgetary performance of various departments.
Develop guidelines for improvements in the budget development, planning and control processes.
Establish and communicate accounting policies and procedures to staff in other County departments:
Work with officials in other county departments to ensure that accounting policies and procedures are implemented and adhered to.
Advise the Board of County Commissioners on the administration of fiscal and management issues.
Establish internal operating policies and procedures, accounting and budgetary policies and procedures for adoption by the county.
Direct the records management/control/retention needs of the county’s financial information and activity.
Make recommendations to the Board of Commissioners on requests for additional funding. Works with other county departments as appropriate on routine budget and financially related matters.
Grant administration oversight and technical assistance.
Serve as Plan Administrator for the Lincoln County 401(k) Retirement Plan and 457 Deferred Compensation Plans:
Ensure plan maintains tax deferred status.
Ensure compliance tests are met and that plan stays in compliance with all tax changes by initiating appropriate action to comply with Federal laws.
Chairs the Lincoln County Retirement Investment Committee and acts as liaison to all retirement plan consultants.
Provide direction to alternative retirement options/plans including the Post Employment Health Plan (PEHP)and PERS.
Counsel plan participants, on request, to navigate actions within the plans.
Manage and facilitate annual independent audit process:
Liaison for state and federal compliance audits.
Preparation of Comprehensive Annual Financial Report (CAFR).
Maintain the county’s annual CAFR certification.
Prepare year end adjusting entries.
Supervise Finance and mail room staff:
Manage and evaluate the performance of staff in the Finance Department and takes or recommends appropriate action.
Typical Qualifications
Minimum Education Level
Bachelors
Specifics: Accounting or related field.
Minimum Experience Level
Six years plus
Specifics: 7 years administrative accounting experience in a public agency utilizing governmental and fund accounting, and/or in a public accounting firm.
Desirable Qualifications: Certified Public Accountant preferred.
Knowledge of:
GAAP, accounting rules and procedures for governments, special districts, and not-for-profit agencies.
Auditing procedures.
Pension law and interpretations.
State budget law and compliance.
Management principles and applications.
Contract and bid law and procedures.
Personnel and labor law compliance and reporting issues.
Oregon Public Employees Retirement System (PERS) and deferred compensation rules.
Interrelationships between Federal, State, City, and County governmental agencies and not-for-profit agencies.
Lincoln County Personnel rules and collective bargaining agreements and their application to represented and non-represented employees.
Record keeping and reporting.
Skill or ability to:
Strong analytical and assessment skills.
Strong verbal, written, interpersonal and negotiation skills.
Use accounting spread sheets and word processing.
Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the County, using language and a format the audience will best understand.
Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).
Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the County. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.
Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.
Job Conditions and Physical Demands
WORKING CONDITIONS
Job Conditions: Normal office environment.
Work Location: Lincoln County & Hybrid Remote option.
Travel: Occasionally will be required to travel out of the local area for various meetings, conferences, and trainings.
PHYSICAL DEMANDS
Physical capability to handle high mobility demands and complex personal interactions.
Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents. Some tasks may be performed with exposure to violence, disease, or pathogenic substances.
REASONABLE ACCOMMODATIONS
Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
WHY APPLY?
Located in the heart of the beautiful central Oregon Coast, Lincoln County is home to spectacular natural beauty, a thriving arts community, and a growing ocean-based economy. From Cascade Head at the north to Cape Perpetua at the south, Lincoln County boasts more than 40 federal, state, and local parks, along with two wilderness areas, providing an abundance of recreational opportunities for camping, fishing, hiking, beachcombing, whale watching and more. Several community theatres and many art galleries are scattered throughout the County with plenty to keep cultural fans busy. One of the largest fishing fleets on the west coast is located in Newport which, along with tourism, creates a healthy economy. When you live in Lincoln County, you will feel like you’re on vacation every weekend. Working for Lincoln County will offer you the chance to join a progressive, dynamic team led by a supportive Board of Commissioners and County Administrator who cares about their employees.
THE COMMUNITY
Lincoln County has a population of 50,813 people which can blossom to over 100,000 at the height of the tourist season. The County covers roughly 992 square miles with approximately 54 miles of ocean beaches. There are seven incorporated cities within the county borders, including Lincoln City, Depoe Bay, Siletz, Toledo, Newport, Waldport and Yachats, each with its own distinct personality. The cities give the County a small-town feel, yet the urban centers of Portland, Eugene and Corvallis are not far away.
Newport is the County seat and the location of Yaquina Bay where the ocean industry is centered. The bay and surrounding areas are home to the large commercial and recreational fishing fleet, the Coast Guard, NOAA, OSU Hatfield Marine Science Center, Newport Aquarium, Oregon Department of Fish and Wildlife, and the new OMSI Day Camp. Oregon Coast Community College is also located here with branches in Waldport and Lincoln City. Many festivals take place in Lincoln County throughout the year including the Wine and Seafood Festival, Celtic Festival, Yachats Mushroom Festival, Toledo Summer Festival, Siletz Pow Wow, Lincoln City Kite Festival, Depoe Bay Salmon Bake, the Lincoln County Fair and more.
All these elements, along with an extensive health care system, a diverse and supportive school district, and excellent emergency preparedness services, make Lincoln County a wonderful and unique place to live.
THE COUNTY
The County employs 489 FTEs and has a 2023-2024 adopted budget of $184 million, including a general fund of $51 million. County departments include County Administration, Legal Counsel, Finance & Accounting, Health & Human Services, Human Resources, Information Technology, Juvenile, Parole & Probation, Planning & Development, Public Works, Surveyor's Office, Transit, and Veteran Services. Elected County positions include the Assessor, Commissioners, County Clerk, District Attorney, Sheriff, and Treasurer. The County has a strong management team made up of elected officials and department directors that work closely together with the Finance Director.
THE DEPARTMENT
The Finance Department operates with 8.25 FTEs including the Director, an Assistant Director, 2 Accounting Analyst, 3.5 Accounting Technicians, and .75 Mail Clerk. The department provides excellent service to internal and external customers, on all financial matters.
Lincoln County offers a comprehensive benefits package including Paid Time Off (PTO), medical, dental, vision, life and long-term disability insurance. Retirement benefits and a Post Employment Health Plan (PEHP) benefit are also available to Directors. The County's current retirement contribution rate to the 401K retirement plan is 11%, with $100 per month being contributed to the PEHP.
For a more detailed overview of our Director's benefit package, please see (add URL here).
Agency
Lincoln County
Address
210 SW Second St. Newport, Oregon, 97365
Phone
541-265-4157 541-265-0375
Website
http://www.co.lincoln.or.us