Job Information
Industrial Staffing Services Inc dba Equiliem Remote Accounts Payable Specialist I in New York, New York
Please shortlist the top 25 candidates
Bill rate
Supplier Bill rate *
Resume must be less than 2 pages long or we will reject
No edu verification needed
Corporate Legal Department is seeking a detail-oriented, organized, and proactive Legal Billing Specialist to manage the processing, auditing, and reviewing of outside counsel invoices. The Billing Specialist must have strong analytical and problem-solving skills, good judgment, excellent decision-making skills, be detail-orientated, and possess the ability to work in a fast-paced environment. Other key responsibilities include:
* Researching and troubleshooting issues with law firms,
* Supporting vendor setup processes,
* Training end users,
* Maintaining work-in-progress records,
* Monitoring time entry deadlines.
The ideal candidate should be willing to learn and recognize the urgency and confidentiality concerns of the department and have excellent customer service skills.
Electronically review and route large volumes of invoices for approval in accordance with * Global Law Department billing guidelines.
Approve, adjust, or reject invoices according to guidelines and guide attorneys with inquiries regarding outstanding invoices.
Manage portfolio to minimize invoice aging by reviewing/reconciling aging reports monthly.
Liaise with outside counsel, in-house attorneys, and intercompany AP departments to ensure timely payment releases.
Communicate collaboratively with billing professionals to ensure that bills are submitted in compliance with our internal billing guidelines. Collect monthly accruals from outside counsel and follow-up with non-compliant firms.
Research, identify, and investigate open and unresolved items within SAP.
Summarize outcomes, present information, and propose ideas to management to identify areas of process improvements and increased efficacy.
Provide and participate in cross-training within the team as requested.
Collaborate with Mitratech and PTP Vendor Setup Global Business department with law firm onboarding.
Actively participate in team meetings to identify and clarity potential issues.
Contribute on special projects, as defined by Legal Billing Manager or Legal Operations Director, which may include preparing ad-hoc reports, system data clean-up, and processing items outside of TeamConnect.
Preferred Qualifications:
5+ years in legal billing or relevant e-billing experience.
Previous experience in a law firm or professional services organization, supporting a multi-office environment.
Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable.
Experience with SAP or Oracle is a must.
Experience with vendor onboarding, such as Ariba or Graphite.
Advanced in Excel & MS Office.
Excellent communication skills, ability to multitask, prioritize workload.
Self-motivator with a positive professional disposition.
Ability to operate in a fast-paced business environment, detail oriented, demonstrated willingness to learn new skills.
#ZR
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color sex, national origin, citizenship status, age, sexual orientation, gender identity, marital status, uniform service member status, genetic information, disability, or any other protected status, in accordance with all applicable federal, state, and local laws. This practice extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.
Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly