Job Information
City of New York Procurement Analyst in New York, New York
Job Description
To be considered for this position, candidates must be serving permanent in the Procurement Analyst Title or must have passed and be reachable on the OC Procurement Analyst Exam, or eligible to be appointed under the 55a program.
DOT Fleet Services seeks to hire one Procurement Analyst to support our Fiscal Unit. The candidate will assist in all aspects of fiscal, budget, procurement and other administrative duties as necessary as well as ensure compliance with federal, state and city procurement policies, rules and regulations.
Job duties will include:
Preparing and processing requisitions and purchase orders for materials and other resource acquisitions including ordering automotive parts
Handling and processing data relating to service, labor and material contracts
Prepares bid solicitations and documents for procurement
Responsible for all payments and accounting activities for EZ Pass and Rental contracts
Managing all purchasing or requisitions entries utilizing the following programs: Direct Order database; RTS-POTS (requisition tracking system and purchase order tracking system) and M5 (Fleet’s maintenance control and management system) and FMS3
Ensuring that all payments are made in compliance with all applicable standards and directives from the city oversight entities including the NYC Comptroller, the Policy and Procurement Board (PPB) and Financial Information Systems Agency (FISA)
Reviewing and completing budget modifications and increases
Developing and maintaining spreadsheets and databases that track the Division’s various expense budgets;
Performing accounting exercises to ensure expenditures are within planned spending levels;
Preparing written reports and statistical analyses as necessary to ensure funds are available,
Liaise with internal Divisions to coordinate budget initiatives, modifications, accruals and rollovers;
Monitoring funded programs to ensure contract compliance,
Preparing reports on expenses and outstanding obligations
Working in collaboration with Procurement, Contracts, Budget Office, to increase operational efficiency.
Qualifications
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.