Job Information
Project Renewal, Inc. Executive Assistant in New York, New York
Executive Assistant
Finance- Varick Street Headquarters, 200 Varick St, New York, New York, United States of America
Req #993
Friday, April 19, 2024
Title: Executive Assistant
Program : Finance
Location: Varick Street
Salary Range: $65,000-$70,000
Program Description:
The Executive Assistant performs a variety of administrative tasks and supports the Chief Financial Officer in addition to supporting executives from Compliance, Real Estate and Human Resources departments . This individual will be well-organized, have great time management skills, be a proactive problem solver, have an attention to detail, be a team player, and communicate effectively. Ultimately contributing to the efficiency of our business by providing personalized and timely support to executive members and management.
Essential Duties and Responsibilities:
The essential duties of theExecutive Assistantinclude but are not limited to the following activities:
Provides administrative task support: which includes calendar maintenance, scheduling meetings, correspondence in both email and letter form and follow up, phone/ voicemail coverage and receiving visitors for the executive
Manages various staff and committee meetings including supporting agendas, preparatory documents, meeting logistics, post-meeting follow-up, expense reports and more
Independently conducts research and/or collaborates with colleagues to ensure proper preparation for all meetings and events
Works closely with each executive to keep them informed of and prepared for upcoming commitments
Manage and arrange CFO’s flight, hotel, and reservations for events and conferences
Provide backup timekeeper duties for the Finance department
Support the Chief Financial Officer with preparation of purchase orders and inquiries to unique transitions, as needed
Maintain car service accounts (Uber and Carmel Car Service) and payments
Monitor billing for Waystar, GFP, IPFS, PHLY, EFSP and facilities billing (utilities etc.)
Provide support with HR functions using ATS to manage interviews, hiring and onboarding new hire for Finance, Compliance and Real Estate departments
Reconcile AMEX monthly statement for the executives
Prepare check requests for Real Estate and Finance as needed
Assist in preparing funding applications when necessary
Supports the executive in preparation for Board of Trustees and committee assignments and meetings, materials preparation and works with the BoT Liaison
As a member of the Administrative Pool, and as such, may cover Front Desk Reception/telephones or assist with other administrative projects
Other duties and projects as assigned by executive members and management
Qualifications:
Bachelor’s Degree preferred
3 – 5 years’ experience - 1-3 years working with Senior/C-level executive a plus
High level of proficiency in business writing and calendar management required
Proficiency in current software applications Microsoft Office and Virtual meetings management (Teams, RingCentral etc.)
Ability to effectively present information and respond to inquiries of a sensitive and confidential nature from board members, donors, staff, and other PRI constituencies.
Excellent written and oral communication skills, including the ability to edit documents and independently compose correspondence
Must be cognizant of maintaining the appropriate image in all communication and interaction
Must have a demeanor by which s/he simultaneously treats others with respect and commands the respect of other
All newly hired Project Renewal staff must provide verification of being fully vaccinated against Covid-19.
Other details
Pay Type Salary
Employment Indicator Regular
Min Hiring Rate $60,000.00
Max Hiring Rate $70,000.00
Required Education Associate Degree
Finance- Varick Street Headquarters, 200 Varick St, New York, New York, United States of America
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