Job Information
City of New York Executive Assistant in New York, New York
Job Description
The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards the smallest jail system possible without compromising public safety. The DOC is solely responsible for maintaining a safe and secure environment for staff, visitors, volunteers, and people in custody inside our jails. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with over 7,500 diverse professionals and knowledge experts.
The Information Technology Division within the NYC Department of Corrections is responsible for fulfilling all technology needs for the different divisions within the agency in support of its overall mission. As part of the mission, DOC is seeking a proactive and highly organized Executive Assistant to support the Deputy Commissioner of Information Technology. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication and organizational skills, and have knowledge of IT concepts.
Responsibilities will include but are not limited to:
Provide direct administrative support to the Deputy Commissioner of Information Technology.
Act as the primary point of contact between executives and internal/external stakeholders,
demonstrating professionalism and confidentiality.
Collaborate with other executive assistants and administrative staff to ensure seamless support
across the organization.
Provide extensive complex calendar management utilizing Outlook to schedule and/or coordinate
client calls, meetings, and events.
Schedule and coordinate onsite and offsite meetings and logistics for a variety of purposes including
executive meetings, external visitors, and candidate interviews.
Prepare and organize complex documents, reports, and presentations for executive meetings.
Collaborate with Human Resources to coordinate the recruitment process for executive-level positions,
including drafting job descriptions, posting advertisements, and scheduling interviews.
Screen incoming resumes and applications, conducting initial assessments to identify potential
candidates for executive review.
Develop and maintain a system for organizing and archiving procurement-related documentation,
ensuring accessibility and compliance with record-keeping policies.
Collaborate with the procurement team to track and manage all procurement activities related to IT
equipment and services placed on the purchase card.
Assist in preparing purchase requisitions, timely processing and tracking orders and deliveries.
Handle ad-hoc administrative tasks and projects as assigned by executives, demonstrating flexibility
and adaptability
Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.