Job Information
RWJBarnabas Health Unit Secretary Senior in New Brunswick, New Jersey
Unit Secretary SeniorReq #:0000159592
Category:Clerical / Administrative Support
Status:Full-Time
Shift:Day
Facility:Childrens Specialized Hosp
Department:Inpatient Rehab - Adolescent
Location:
New Brunswick (NB), 200 Somerset St., New Brunswick, NJ 08901
Job Overview:
Performs a variety of scheduling and secretarial duties for assigned unit, and other duties as assigned by management.
Qualifications:
Required:
- Minimum of two years experience as a Unit Secretary
Preferred:
Experience with various computer word processing software packages,
Accuracy and speed in typing
Knowledge of rules of spelling, grammar and punctuation
Good organizational skills and ability to work independently
Good verbal and written English communication skills
Ability to maintain confidentiality of information
A knowledge of related medical terminology
Certifications and Licenses Required:
- N/A
Scheduling Requirements:
- FT Day
Essential Functions:
Adheres to departmental quality standards for scheduling appointments and interacting with residents and families either in person or via the telephone
Schedules appropriate appointments based on reason for referral and intake information
Obtains accurate clinical information in order to make a sound judgment as to which services are required for the appointment
Obtains intake information, including demographics, insurance information, referrals, and scripts timely and accurately
Interacts with both internal and external customers adhering to the Service Excellence Standards
Obtain pre authorization from insurance company and schedule patient transportation
Assist with staff scheduling and payroll in collaboration with the manager Coordinate, implement, and administer Ansos Web Scheduler for all inpatient clinical staff Maintain electronic medical record EMR downtimepaperwork
Update safety data sheet SDS manual annually and as needed Answer telephone, screen calls, take messages and provide information according to established policies
Deal discreetly with sensitive, confidential information
Transcribe dictation, type correspondence, memos, reports, minutes, etc,
Proof typed materials, make corrections and recommend changes
Copy and or fax as necessary
Handle incoming and outgoing mail: open, sort and prioritize
Answer routine inquires
Facilitates scheduling of inpatients to outside referring facilities and inpatient Ambulatory Care
Assist in setting up office systems
Maintain files and established departmental and hospital policies and procedures
Order and maintain supplies and equipment
Trains and orients new staff in specific clerical duties and acts as role model for other Unit Secretaries
Assists in the development and implementation of selected forms and procedures for Nursing Department
Responsible for staff scheduling and payroll in time and attendance system in collaboration with the Manager
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered,
high-quality academic medicine in a compassionate and equitable manner, while delivering
a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
RWJBarnabas Health is an Equal Opportunity Employer