Jobs for People with MS: National MS Society

Overview

ABM Industries is seeking a qualified Administrative Assistant. The core function of the Administrative Assistant ensures the efficient and smooth day-to-day operation of our office.

Pay: $52,000.00 yearly salary

Shift: Monday - Friday

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2023 Employee Benefits | Front Line Team Members (https://www.abm.com/wp-content/uploads/2022/10/2023-Recruiting-Flyer-Frontline-10122022vEn.pdf) (Programa de beneficios de (https://www.abm.com/wp-content/uploads/2022/10/2023-Recruiting-Flyer-Frontline-10142022vSp.pdf) ).

Administrative Assistant Job Responsibilities:

• Basic computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems

• Ability to use the internet for research navigating basic office equipment and protocols experience

• Comprehensive knowledge of Administrative Assistance

• Ability to communicate verbally and in writing effectively throughout all levels of the company

• Proven experience working in a fast-pace environment while providing superior service levels \ Event schedule to support for event set ups

• Calendar management, Plan and manage events team calendar, supporting preparations and follow up

• Data entry experience

• Google sheets/excel a must

• Ensure Principal calendar adherence, including tracking and inputting time

• Assist in new procedure development and roll out

• Manage team task management system, including updating client meeting agendas and scheduling follow up meetings

• Collaborate to develop teams for janitorial and events, including holiday parties and special events

• Plan for the unexpected, embrace change, and see tasks through completion

• Field incoming calls, routing to appropriate team member and taking thorough

• Support team on-boarding and training

• Assist with business development and marketing initiatives

• Manage inventory, place orders and complete expense reports

• Support a variety of projects for events team

• Manage the receptionist email

• forward emails to the appropriate parties, and respond to general inquiries.

• Maintain the organization of shared folders on the network.

• Keep the company directory up to date and accessible.

• Collect and sort incoming mail & other deliveries; stamp and send outgoing mail; prepare shipping paperwork for FedEx or USPS..

Administrative Assistant Skills and Qualifications:

• Capacity to multitask while able to see tasks to completion.

• The ideal candidate has strong people skills and is customer service oriented.

• Prior administrative experience is preferred but not required.

• Ability to work in a fast-paced environment.

• Self-motivated, organized and detail-oriented.

• Computer skills – Google sheets/ Excel,Microsoft Office – Outlook, Word

• Good verbal and written communication skills.

• Works well in a team environment.

• Approachable yet professional.

• Punctual and dependable.

• High School diploma required.

REQNUMBER: 88266

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.